Best Lead Generation Software for Hood Cleaning (2026)

I'm Mike Vidan. I run All American Pressure Cleaning and I co-founded QuoteIQ, so I rank QuoteIQ first and tell you why. For a hood cleaning company, the lead problem is finding restaurant kitchens that need exhaust cleaning on a schedule, and QuoteIQ's Atlas Lead Generator lets you search restaurants in your area for free, then unlock their phone numbers and websites starting at $0.25 a business. Here are all eight tools and where each one fits.

TL;DR

• QuoteIQ is $29.99 a month with no per-user fees, and Atlas finds restaurant leads you can quote and schedule in the same app.

• Smart Service builds hood-specific lead forms and NFPA 96 reminders into the software, at $129.99 per user a month.

• ServiceTrade is a commercial platform with a kitchen exhaust page and quote-only pricing.

• Jobber is $49 a month for simple request forms and online booking.

• Housecall Pro is $79 a month with a pipeline board and Google Local Services ads.

• ServiceTitan, HubSpot, and Apollo cover call booking, a free CRM, and a B2B contact database.

How I Picked These

I'm a contractor first, and I co-founded QuoteIQ, which is why it's ranked first. That's my position and I'm saying it up front. I haven't run the other seven tools on my own jobs. What I say about them comes from each vendor's published pricing and feature pages, checked October 2026, plus the NFPA 96 cleaning schedules hood crews work to. I judged each tool on four things: how it helps you find restaurant kitchens that need exhaust cleaning, whether a lead turns into a quote without retyping it, what it costs a three-person crew, and whether the price is published or hidden behind a demo. I used standard monthly prices, not annual-prepaid discounts. Where a vendor won't publish a price, I say so instead of guessing. This ranking is aimed at owner-operators and small hood crews, not national chains.

Quick Comparison

1. QuoteIQ — Best Overall for Hood Cleaning Lead Generation

What it is

QuoteIQ is the field service CRM I co-founded, and Atlas is the part that matters for leads. It's on every plan. Pick restaurants and an area, and Atlas shows the exact number of kitchens nearby for free. Unlock them and you get name, address, phone, and website, then start an estimate or deal from the lead card. Each lead is scored on fit, distance, and how many of your customers are close by, and door-knocking pins start with seven statuses for the property managers and restaurant groups you visit in person. My canvassing guide for roofing companies shows the same workflow.

Pricing

Plans run Essentials $29.99, Beginner $74.99, Pro $149.99, Elite $299, and Max $699 a month, with no per-user fees and a 14-day trial. Leads are pay-as-you-go: the first 100 businesses cost $0.25 each with a $25 minimum, so 100 restaurants is $25, and unlocked leads stay yours. Pro adds contact request forms and email and text follow-ups, which is where I'd start for inbound leads.

Where it fits

It fits hood cleaners who have to go find restaurant accounts, then quote and schedule recurring cleanings without leaving the app. Elite adds InstaQuote self-quoting and Pipelines, and the QuoteIQ hood vent cleaning page lists the rest. For website inquiries, my lead capture form guide applies directly.

Tradeoffs

Atlas sells you business contact data, not exclusive inbound leads, so you still make the calls and knock the doors. QuoteIQ has no hood-specific NFPA 96 interval rules built in, so you set recurring schedules yourself. InstaQuote and Pipelines need Elite.

2. Smart Service — Best for Hood-Specific Lead Intake

What it is

Smart Service is field service software built for hood cleaning companies. Its Get the Customers page lists lead intake forms with source tracking, online booking, and email and SMS campaigns, and its hood cleaning page says forms capture hood count, fryer setup, and cooking volume so you can quote before visiting.

Pricing

Per its pricing page, plans start at $129.99 per user a month with a three-user minimum, about $390 for three seats.

Where it fits

Choose it for hood-specific intake and NFPA 96 reminders. Its Sell the Service page covers quoting.

Tradeoffs

Per-user pricing climbs with every seat, and its published pages don't describe a restaurant prospecting database.

3. ServiceTrade — Best for Larger Commercial Crews

What it is

ServiceTrade is commercial service software for fire protection and mechanical contractors, with a kitchen exhaust cleaning page for hood work. Its quotes can carry deficiency photos and show which quotes customers viewed, and SalesManager adds a sales CRM.

Pricing

Not published. Its pricing page says to request a quote based on team size.

Where it fits

Bigger crews running commercial accounts, with online quoting built in.

Tradeoffs

Hidden pricing, and its kitchen exhaust page doesn't mention lead generation.

4. Jobber — Best for Simple Requests and Booking

What it is

Jobber is a general field service app with a request form for your website, online booking, and a paid AI receptionist add-on.

Pricing

Per its pricing page, Core is $49 a month for one user, plus $29 per extra user, at the month-to-month rate.

Where it fits

Small crews taking inbound requests. It has a commercial cleaning page but no hood-specific features that I found, and my Jobber vs QuoteIQ comparison has the cost math.

Tradeoffs

No restaurant prospecting, and email campaigns are an add-on on most plans.

5. Housecall Pro — Best for Ads and Pipeline Tracking

What it is

Housecall Pro is residential-first software with a pipeline board for leads and estimates, campaigns by email and text, and Google Local Services ads you can book from.

Pricing

Per its pricing page, month-to-month rates are $79 for Basic with one user, $189 for Essentials with five, and $329 for Max with eight.

Where it fits

Mixed residential and light commercial shops that want ad-driven calls. See my Housecall Pro vs QuoteIQ comparison.

Tradeoffs

It's built around homeowners, and you'll need to confirm your category is eligible for Local Services ads.

6. ServiceTitan — Best for Call-Center Shops

What it is

ServiceTitan is an enterprise platform with Call Booking in every plan and a Marketing Pro add-on for email, direct mail, reputation, and ads. It also has a commercial contractor page and a kitchen equipment service page.

Pricing

Per technician and quote-based, per its pricing page.

Where it fits

Large operations with dispatchers and ad budgets. My ServiceTitan vs QuoteIQ comparison shows where small crews should look elsewhere.

Tradeoffs

Demo-gated pricing and more system than a small hood crew needs.

7. HubSpot — Best Free Place to Track Outreach

What it is

HubSpot is a general CRM whose free CRM includes forms, deal pipelines, and email tracking, and whose lead management page covers scoring and routing.

Pricing

Free for up to two users, per its CRM pricing page. Paid tiers are per seat on the Sales Hub pricing page, so check monthly versus annual billing there.

Where it fits

An owner who wants a free place to log calls to restaurants and property managers. Start at HubSpot to try it.

Tradeoffs

It isn't field service software, so there's no crew scheduling or hood estimates, and you'll run it beside another tool.

8. Apollo — Best for Building Prospect Lists

What it is

Apollo is a B2B prospecting platform. Its home page cites more than 240 million contacts and 30 million companies, its B2B data page describes filters, and sales engagement handles outreach.

Pricing

Per its pricing page, there's a free plan, with paid Basic, Professional, and custom plans above it.

Where it fits

Reaching owners and managers at multi-unit restaurant groups by email. Its lead generation page shows the scoring tools.

Tradeoffs

It's built around company and job-title records, so a one-location kitchen may not appear. Test a search before you pay, and note it doesn't quote or schedule jobs.

What Operators Say

These come from QuoteIQ users on Google Play. I don't have a hood cleaning review to share, so read them as feedback on quoting and growth.

Frequently Asked Questions

What is the best lead generation software for hood cleaning companies in 2026?

For most hood cleaning companies, QuoteIQ is my top pick because Atlas finds restaurants in your service area, unlocks their phone numbers and websites, and carries each lead into quotes and recurring schedules without a second app. If you want hood-specific lead intake forms and NFPA 96 reminders inside the software, look hard at Smart Service. Larger commercial crews should price ServiceTrade. I co-founded QuoteIQ, so weigh that, and check every price on the vendor's own page before you buy. The ranked list above shows how each tool handles lead capture, pricing, and restaurant prospecting side by side.

How do hood cleaning companies find new restaurant customers?

I'd work three channels: outbound calls and visits to restaurant managers, referrals from property managers and restaurant groups, and inbound quote requests from a website form. The pool is large, since the National Restaurant Association projects more than 1 million restaurant and foodservice outlets in 2026. A map search like Atlas or a contact database like Apollo turns that pool into a call list. Track every contact in one place so no kitchen is forgotten after the first visit. Log the date, the contact, and the next step each time so follow-ups don't depend on memory, because recurring accounts reward steady follow-up.

How much does lead generation software for hood cleaning cost?

It runs from free to several hundred dollars a month, checked October 2026. HubSpot and Apollo both have free plans. Jobber Core is $49 a month and Housecall Pro Basic is $79. QuoteIQ runs $29.99 to $699 a month with no per-user fees, plus about $0.25 per unlocked lead. Smart Service starts at $129.99 per user with a three-user minimum, while ServiceTitan and ServiceTrade quote privately. Price the same crew size everywhere, because per-user fees change the math fast. Leads and software are separate line items, so add a few hundred unlocked leads or an ad budget to the software price. I list month-to-month rates, not annual-prepaid discounts.

Can I buy a list of restaurants to sell hood cleaning to?

Yes. In QuoteIQ's Atlas Lead Generator you choose restaurants, enter a ZIP code or draw an area, and see the exact count for free. Unlocking charges per business, starting at $0.25 each with a $25 minimum, and includes name, address, phone, and website. Apollo gives you contact data by subscription instead. Either way you're buying contacts, not exclusive leads, so plan to call, email, and knock. The Atlas page has the details. Atlas also scores each lead by fit, distance, and nearby customers, and unlocked leads stay yours permanently. Start with one ZIP code so you can judge the phone and website quality before buying more.

How often do restaurants need hood cleaning under NFPA 96?

It depends on the kitchen. The schedule published by the Massachusetts Department of Fire Services, citing NFPA 96, sets solid fuel cooking at monthly, high-volume cooking such as 24-hour, charbroiling, or wok cooking at quarterly, moderate volume at semiannual, and low volume such as churches or seasonal businesses at annual. That rhythm turns one lead into a recurring account, and the stakes are real: NFPA counted about 7,640 structure fires a year in eating and drinking establishments from 2006 to 2010, 57% tied to cooking equipment. Your local fire authority has the final say, so ask each restaurant which category it falls into.

Do I need hood cleaning software, or can a general CRM handle leads?

A general CRM can handle leads, but hood work adds cleaning intervals, deficiency findings, and before-and-after photos. Smart Service and ServiceTrade build those in. Jobber and QuoteIQ cover requests, quoting, and recurring schedules for less than a per-user hood platform, and you set the cleaning intervals yourself. If you mostly sell through calls and visits and keep cleaning intervals on a calendar, a general tool is usually enough. If inspectors or insurers ask you for paperwork, hood-specific software saves time. Whichever you choose, keep the quote, the schedule, and the follow-up reminder in the same place.

Is HubSpot or Apollo enough for hood cleaning prospecting?

They solve the prospecting half only. HubSpot's free CRM tracks leads, forms, and deal stages for up to two users, and Apollo finds and emails business contacts. Neither schedules a crew, sends a hood estimate, or runs recurring cleanings, so you'd still need a field service app next to them. Treat them as the front half of a stack, not a replacement for one. HubSpot's free tier covers two users, so a small crew can try it without a monthly bill, and Apollo's free plan lets you test searches first. Run one city's restaurants through both before you pay for anything, and see which one produces replies from kitchen managers.

How do I start a QuoteIQ free trial?

Create an account on QuoteIQ's signup page and you get a 14-day trial on every plan, including Essentials and Max. A credit or debit card is required to start. Atlas is on every plan and searching for restaurants is free, so you can see how many kitchens sit in your service area before buying a single lead. If you'd rather watch first, book a demo and ask for the Atlas walkthrough, then decide which plan fits your crew size. The trial runs 14 days, which is enough time to search a few ZIP codes, unlock a small batch of leads, and send yourself a test estimate. Add your service area first so Atlas fills in the ZIP codes for you.

Bottom Line

If your hood cleaning company needs to find restaurants and turn them into recurring accounts, I'd start with QuoteIQ. Atlas gives you the prospect list, and the quote and the schedule live in the same app from $29.99 a month. If hood-specific intake and NFPA 96 reminders matter more than price, Smart Service is the honest runner-up. Whatever you pick, run one city's restaurants through it before you commit. You can see Atlas in a demo or start with the hood vent cleaning page.

Sources

• QuoteIQ: Atlas and hood vent cleaning page

• Smart Service: pricing and Get the Customers

• ServiceTrade: pricing and SalesManager

• Jobber: pricing and online booking

• Housecall Pro: pricing and online booking

• ServiceTitan: pricing and Marketing Pro

• HubSpot: CRM pricing and Sales Hub pricing

• Apollo: pricing and home page

• Restaurant counts: National Restaurant Association 2026 outlook

• Cleaning frequency: Massachusetts Department of Fire Services, NFPA 96 schedule

• Restaurant fires: NFPA, structure fires in eating and drinking establishments