Best Janitorial Bid Software (2026): 8 Tools Ranked

The best janitorial bid software depends on where your bids break down: the labor-hour math, or everything after the yes. For one platform that carries a bid through proposal, signature, recurring billing and crew scheduling, I put QuoteIQ first, and I say that as its co-founder. For pure production-rate math, CleanGuru and CleanlyRun are the dedicated bid engines. Prices come from each vendor's own pages, checked October 2026.

TL;DR

• QuoteIQ: from $29.99/mo. Bid through billing and crew scheduling; no workloading calculator.

• CleanGuru: $79 to $159/mo. The deepest dedicated bid engine.

• Janitorial Manager: custom, from $1,000/mo. Built for large contractors.

• CleanlyRun and JaniBid: $24.95/mo and free for 20 customers. The budget bid tools.

• Swept: from $30/mo. Crew operations after the win.

• Jobber and Housecall Pro: $49 and $79/mo. General quoting, not bid math.

How I Picked These

I'm Mike Vidan. I co-founded QuoteIQ and run All American Pressure Cleaning in Savannah, where I bid commercial accounts in QuoteIQ. I'm not a janitorial contractor, so I judged the other seven tools on what they publish: pricing pages and feature docs, checked October 2026, standard monthly rates only. My criteria: does it turn square footage and frequency into labor hours, does it produce a proposal a facility manager will sign, what does it cost for a small crew, and what happens after the win. Labor is the squeeze, since Cleaning & Maintenance Management reports wages take 43.2% of industry revenue against an 11.9% average profit margin. I kept each tool's tradeoffs in. This list is for owner-operators and small to mid-size contractors.

Quick Comparison of Janitorial Bid Software

1. QuoteIQ: Best Overall for Janitorial Bids

What it is

QuoteIQ is the field service platform I co-founded. A janitorial bid is a line-item estimate in four formats: Standard, Quick, Options (Good/Better/Best) and Package, sent as a branded proposal customers approve on their phone.

Pricing

Essentials $29.99, Beginner $74.99, Pro $149.99, Elite $299, Max $699 per month, with a 14-day trial. Plans bundle users (one on Essentials, four on Pro); extra seats are $25 per person per month. Job costing starts at Pro.

Where it fits

Pick it for the bid, signed approval, recurring invoice and crew schedule in one place. An accepted estimate converts into a recurring subscription. See a demo.

Tradeoffs

There's no built-in ISSA-style workloading calculator, so you set labor hours first. It also doesn't calculate overtime or run payroll.

2. CleanGuru: Best Dedicated Bid Engine

What it is

CleanBid builds a bid from room measurements, fixtures, floor types and frequency, then returns hours per visit and a suggested monthly price.

Pricing

Basic $79, Guru! $129, Guru Plus $159 per month, all with unlimited bids. Basic includes five users and one module; extra users are $5.

Where it fits

Pick it for task-level workloading on the vendor's own production-rate list, with adjustable hours.

Tradeoffs

You can't edit the underlying rates, and Basic limits you to one module.

3. Janitorial Manager: Best for Large Contractors

What it is

Janitorial Manager is a full operations system whose bid calculator uses ISSA 612 time and task standards alongside your own.

Pricing

Custom per operation; the plans page lists Small Operations at $1,000 per month starting.

Where it fits

Pick it if you want the accepted bid to flow into work orders, inspections and job costing.

Tradeoffs

You must request a quote, and the starting price is far above every other tool here.

4. CleanlyRun: Best Low-Cost Bid Tool

What it is

CleanlyRun is web-based bid software with a workloading and pricing screen, a pre-bid walkthrough form and editable proposal templates.

Pricing

The FAQ lists $24.95 per month with unlimited bids; Plus is $34.95.

Where it fits

Pick it as a solo contractor who needs a defensible bid more than a CRM. There's a 30-day trial.

Tradeoffs

The plans list bidding features only, so plan on pairing it with another tool.

5. JaniBid: Best Free Starting Point

What it is

JaniBid pairs a bidding calculator with a small CRM, scheduling and audits.

Pricing

Free up to 20 active customers, then $29.99 per month, up to $149.99; price follows customer count.

Where it fits

Pick it if you're new and want a free calculator plus lead tracking.

Tradeoffs

Cost climbs with customers, and I found no production-rate tables.

6. Swept: Best for Crew Operations After the Win

What it is

Swept is janitorial operations software: scheduling, time tracking, inspections and location cleaning instructions.

Pricing

Launch from $30, Optimize from $150, Scale from $225 per month, by location bands starting at 15.

Where it fits

Pick it for multi-building crews; its crew app handles time and instructions.

Tradeoffs

Bidding isn't a listed plan feature, and I found no bid math on its pages. It does offer a free proposal generator.

7. Jobber: Best General Quoting App

What it is

Jobber is a general field service platform; its janitorial page covers quote templates, recurring visits, checklists and batch invoicing.

Pricing

Core $49 per month for one user, Connect $199 for five, monthly with no commitment; extra users $29.

Where it fits

Pick it if you also run non-janitorial work.

Tradeoffs

Its janitorial page doesn't describe a production-rate calculator, and per-user fees grow with crew size. My Jobber vs QuoteIQ breakdown goes deeper.

8. Housecall Pro: Best for Mobile Estimates

What it is

Housecall Pro is a general cleaning-business app with estimating features like templates, Good/Better/Best and e-signature.

Pricing

Basic $79 (one user), Essentials $189 (five), Max $329 (eight) per month.

Where it fits

Pick it for a clean mobile quote flow in a small shop with mixed work.

Tradeoffs

I found no production-rate calculator on its pages. My Housecall Pro vs QuoteIQ comparison goes deeper.

What Operators Say

Frequently Asked Questions

What is the best janitorial bid software in 2026?

It depends on the problem you're solving. For one platform that carries a bid through proposal, signature, recurring billing and crew scheduling, I rank QuoteIQ first, and I co-founded it, so weigh that. For task-level labor math, CleanGuru is the deepest dedicated bid engine I found, and CleanlyRun is the cheapest. Large contractors who want accepted bids flowing into work orders and inspections should price Janitorial Manager. I checked every price on vendor pages in October 2026, and I'm not a janitorial contractor, so I judged these tools on what they publish rather than on years of running crews with them.

How much does janitorial bid software cost?

Dedicated bid tools run about $25 to $160 per month. CleanlyRun is $24.95, CleanGuru runs $79 to $159 with unlimited bids, and JaniBid is free up to 20 active customers. Swept starts at $30 for crew operations, and Janitorial Manager lists $1,000 starting. General tools start at $49 for Jobber and $79 for Housecall Pro. QuoteIQ starts at $29.99. These are standard monthly rates, so annual discounts and add-ons change what you pay. Plans scale by users, modules or customer count, so always price the tier for the crew you'll have in a year, and confirm current rates on each vendor page before you commit.

How do you calculate a janitorial bid?

Start with square footage, floor types, fixtures and cleaning frequency, then convert them to labor hours using production rates. ISSA 612 is the common published reference, but your own time studies on each building usually beat it. Multiply hours by your fully loaded labor rate, including payroll taxes and insurance, then add supplies, equipment and overhead, and finish with margin. CleanGuru and JaniBid automate the hours step, and an estimate turns the final number into a proposal. Divide the monthly total by the number of visits to sanity-check the per-visit price against what other contractors in your market charge.

Is there free janitorial bidding software?

Yes, in limited forms. JaniBid offers a free bidding calculator and a free plan for up to 20 active customers. Swept offers a free proposal generator with a one-time signup, and Jobber publishes a free commercial cleaning estimate template. Free tools help you price one bid but don't manage a recurring contract once you win it, so you still need somewhere to bill monthly and schedule crews. Treat a free tier as a fair way to learn the math before you spend anything, and check its limits before you rely on it, since free plans often cap customers or features. Compare what comes next in recurring billing for cleaners.

Can Jobber or Housecall Pro handle janitorial bids?

They can send a quote, but they aren't janitorial bid engines. Jobber's janitorial page covers quote templates, recurring visits and checklists, and Housecall Pro's estimating page covers templates, Good/Better/Best options and e-signature. I found no production-rate calculator on either one's published pages, so you work out labor hours first and then enter the price. Jobber starts at $49 and Housecall Pro at $79 per month, and both tie user counts to the plan. That works for a few small accounts but gets tedious once you bid several large buildings a week. I found nothing like the workloading screens in CleanGuru or CleanlyRun.

How do I keep a janitorial bid profitable?

Watch labor, because it is the cost that moves. Cleaning & Maintenance Management reports wages take 43.2% of industry revenue against an 11.9% average profit margin, so a few underestimated hours per visit can erase the profit. The Bureau of Labor Statistics puts median pay for janitors and building cleaners at $36,840 in 2025, so price from your real loaded rate, not the wage alone. After you win, compare actual hours with the bid using job costing, and rebid accounts where hours keep running over. A simple habit is to log hours per visit for the first month of every new account, so your next bid starts from real data.

How big is the janitorial services industry?

IBISWorld puts US janitorial services at $112.4 billion in 2026, with about 1 million businesses and 2.7% annual growth since 2021. The Bureau of Labor Statistics counts 2,432,600 janitors and building cleaners in 2025 and projects about 321,800 openings a year. That means plenty of buildings to bid and plenty of rivals, so a fast, clear proposal is part of how you win. Even a small slice of that market is a lot of buildings, so build a repeatable way to measure, price and send every bid. Both figures are national, so check local wage rates when you price. Once you win, see route software for cleaning companies for planning crews across sites.

Can I try janitorial bid software before I pay?

Yes. CleanGuru offers a 14-day free trial, CleanlyRun a 30-day trial, and JaniBid has a free plan, so you can test a bid on real numbers before paying. QuoteIQ has a 14-day trial on every plan, and a credit or debit card is required to start. Bring one real building to any trial, with square footage, frequency and your labor rate, and move on if the tool can't produce a bid you'd send. Run the trial during a real bid week so you see how long a proposal takes from walkthrough to send. You can also book a QuoteIQ demo first if you'd rather watch a bid get built on screen. Ask what happens when each trial ends so nothing renews by surprise.

Bottom Line

If your biggest problem is the labor-hour math, start with CleanGuru or CleanlyRun and keep everything else simple. If it's everything after the bid is accepted, I'd run it in QuoteIQ: estimate, signature, recurring invoice and crew schedule in one place, from $29.99 a month. I co-founded it, so weigh that, and check every price against the vendor pages below. See a bid built in QuoteIQ.

Sources

• Vendor pricing: CleanGuru, Janitorial Manager, CleanlyRun, JaniBid, Swept, Jobber, Housecall Pro, QuoteIQ

• Industry data: BLS, IBISWorld, CMM