Best Subcontractor Management Software for Roofing (2026)

I run roofing crews through QuoteIQ, and I co-founded the company — that's stated plainly, not hidden. After years of handing off gutters, siding, and overflow install work to subs during storm season, QuoteIQ is what I run for managing them, because a $29.99/month platform that tracks certificates and keeps subs out of my customer pricing beats paying per seat for the privilege. Here's the full list of 8 tools contractors actually use for subcontractor management in roofing, with live-verified pricing.

TL;DR

• QuoteIQ — best overall for managing roofing subs; flat pricing from $29.99/mo, no per-seat fee to add a sub's login.

• AccuLynx — deepest roofing-native scheduling if you're storm-restoration heavy and don't mind quote-gated pricing.

• JobNimbus — solid CRM with sub-friendly job boards, but pricing is a custom quote and per-user fees stack fast.

• ServiceTitan — built for large multi-crew operations with dedicated office staff and dispatch — and the budget for it.

• Buildertrend — general construction management with unlimited users, but 2026 pricing moved to a custom quote tied to your annual volume.

• Jobber — cleanest general field-service scheduler if roofing subs are one line item among several trades.

• SubcontractorHub — proposal-and-CRM bundle aimed at roofing sales teams running subs alongside in-house crews.

• Kraaft — cheapest option for pure field communication and photo documentation with subs, without a CRM layer.

How I Picked These

I weighted three things: can a sub actually use the mobile app without calling my office, does adding a sub's login cost me anything, and can I see a certificate of insurance status before I hand someone a job. I also looked at whether the platform separates a sub's visibility from my internal pricing and margins — subs need job details and site access, not my cost data. Every competitor price below came from that vendor's own pricing page or a direct fetch of it, checked this month; where a vendor won't publish a number, I say so instead of guessing. This is aimed at roofing companies running 1-15 crews who mix W-2 install teams with subs for gutters, siding, or storm overflow — not the 30-crew operations that already have a dedicated ops department picking software by committee. If you're earlier in the decision and still weighing a general roofing CRM before you get to the sub-management layer specifically, my broader breakdown of what to evaluate covers that ground.

Quick Comparison

1. QuoteIQ — Best Overall for Managing Roofing Subcontractors

What it is

QuoteIQ is the flat-rate CRM, estimating, and scheduling platform I co-founded and run my own pressure washing and roofing work through. It handles quoting, job scheduling, invoicing, and customer communication in one app, with MapMeasure Pro satellite measurement for roof takeoffs.

Pricing

Essentials starts at $29.99/month, Beginner $74.99/month, Pro $149.99/month, Elite $299/month, and Max $699/month — no per-user fees at any tier. A 14-day trial runs on every plan, including Essentials and Max; see current plans.

Where it fits

A roofing company running 1-15 crews that brings in subs for gutters, siding, or storm overflow, and doesn't want a sub's login to cost extra every time a job needs one. Route Optimization, GPS crew tracking, and EmployeeHub — useful for keeping tabs on where a sub crew actually is — sit on Elite ($299/mo) and above.

Tradeoffs

QuoteIQ doesn't have AccuLynx's two-decade depth of insurance-supplement and adjuster workflows, and InstaSchedule self-booking gates at Elite rather than the entry tier. If claims-driven storm restoration is your whole business model rather than a segment of it, weigh that against the price gap. Start a demo.

2. AccuLynx — Best for Storm-Restoration Sub Scheduling

What it is

AccuLynx is roofing-native CRM and production software with crew-level scheduling, 20+ integrations including material ordering through ABC Supply, SRS Distribution, and QXO, and insurance-supplement workflows built for storm claims.

Pricing

AccuLynx doesn't publish self-serve pricing on its own pricing page — you request a custom quote. Third-party trackers report figures roughly in the $200-$500/month range depending on team size and features, but that's reported, not vendor-confirmed, since AccuLynx keeps its full rate card behind a sales call.

Where it fits

Storm-restoration specialists who need adjuster coordination and supplement tracking alongside sub scheduling. AccuLynx's own roofing CRM page leans heavily into this segment, its crew and Crew App tools handle subs directly on the job calendar, and the Field App even includes Spanish-English translation for sub crews.

Tradeoffs

Quote-gated pricing means you can't budget without a sales call, and per-user costs climb fast once you're scheduling subs alongside W-2 crews. Retail roofers who don't lean on insurance claims report weaker marketing and lead-nurturing tools than platforms built for that side of the business.

3. JobNimbus — Best for Sales-Pipeline-Driven Sub Coordination

What it is

JobNimbus is a Kanban-style CRM and project management tool built for roofing, with job boards, task assignments, QuickBooks sync, and a dedicated Subcontractor Access feature that gives subs job details and photo uploads without exposing your job financials.

Pricing

JobNimbus doesn't publish dollar pricing on its site either — it quotes Growing and Established CRM tiers individually, plus separate per-role project management pricing and a separate Engage texting subscription. Third-party estimates commonly cite a $225-$550/month base plus $20-$75 per user, but that range isn't vendor-confirmed at the dollar level.

Where it fits

Growing roofing companies moving off spreadsheets who want task-assignment-style sub coordination rather than dedicated crew management. JobNimbus notes contractors typically juggle 61 separate texts, calls, and emails per subcontractor without a centralized system, and its production boards let you assign work orders to subs and track them on the calendar alongside your own crews.

Tradeoffs

Sub coordination runs through task assignments rather than crew-level scheduling, which requires more manual setup than a dedicated crew tool. The three-layer pricing model — base, per-user, texting — makes it hard to know your real bill until you've built it out with sales. I go deeper on how JobNimbus and QuoteIQ stack up head-to-head in this comparison if this is one of your two finalists.

4. ServiceTitan — Best for Large Multi-Crew Operations

What it is

ServiceTitan is an enterprise field-service platform with dispatch, reporting, and a configurable pricebook, built for large HVAC, plumbing, electrical, and roofing operations managing crews, adjusters, and subs at scale. It offers 20+ roofing-specific integrations including EagleView, ABC Supply, and CompanyCam, plus a dedicated estimating module.

Pricing

ServiceTitan doesn't publish pricing. Reported figures commonly cited across contractor sources run $245-$400+ per technician per month, plus a substantial onboarding fee — reported, not vendor-confirmed, since it's quote-only.

Where it fits

Roofing companies running 20+ crews with dedicated dispatch and office staff, where the reporting depth justifies the cost and the multi-week onboarding. For subcontractor tracking specifically, ServiceTitan offers work order assignment, crew and sub scheduling through a calendar interface, and detailed production tracking.

Tradeoffs

For roofing companies under about $5M in revenue, the overhead of ServiceTitan's onboarding fee and implementation timeline rarely pays off relative to a flat-rate tool. ServiceTitan's own pricing page doesn't list dollar figures either — everything routes through a demo request, and its roofing apps blog post confirms the mobile app requires the full platform subscription rather than a lighter standalone tier. It's built for a scale most sub-using roofing crews haven't reached.

5. Buildertrend — Best for General Construction Management With Sub Portals

What it is

Buildertrend is a construction management platform with scheduling, daily logs, a client portal, and — the relevant piece here — a dedicated Sub/Vendor profile and invitation system, with unlimited users on every plan. It also tracks subcontractor insurance certificates and expiration notifications natively.

Pricing

Buildertrend moved to volume-based custom quoting in 2026, tied to your annual construction volume across 11 brackets. It no longer lists fixed self-serve monthly prices on its own site — reported figures from before the change ran roughly $399-$1,099/month, but that's not what current customers are quoted; treat any dollar figure you see as reported, not vendor-confirmed.

Where it fits

General contractors or larger remodelers running roofing alongside other trades who want subs invited into the platform at no extra per-seat cost, with Bill Pay for faster sub payments and daily logs and photo documentation built in.

Tradeoffs

Volume-based quoting means your price can climb as your revenue grows, independent of whether you're using more features. It's also a heavier, more general-purpose tool than most roofing-specific shops need for sub management alone — see Buildertrend's own FAQ page for the full permission and access-control model before committing.

6. Jobber — Best if Roofing Subs Are One of Several Trades

What it is

Jobber is a general field-service platform with scheduling, quoting, invoicing, and client communication, used across dozens of home service trades including roofing. It integrates with EagleView for aerial roof measurements and covers construction employee and crew scheduling more broadly.

Pricing

Core runs $49/month for one user, standard monthly, confirmed directly on Jobber's pricing page checked this month. Connect and Grow add more users starting around $139-$199/month, with additional users at $29/month each beyond the plan's included seats.

Where it fits

A business running roofing as one of several service lines, where broad name recognition and a polished mobile app matter more than roofing-specific sub-scheduling depth. Jobber's own roofing project management guide covers crew and sub scheduling as one piece of a broader workflow.

Tradeoffs

No crew- or sub-specific scheduling logic — Jobber's own JobNimbus comparison acknowledges "subcontractor management with job-level access controls" as a reason a roofing business might need something else. Per-user costs climb the moment you're adding logins for a rotating sub roster rather than a fixed team.

7. SubcontractorHub — Best for Sales-to-Production Handoff With Subs

What it is

SubcontractorHub bundles an AI-assisted proposal tool (EasyQuote), a sales CRM (Sales Velocity), and project management aimed at roofing, solar, and HVAC contractors who route production work through subs after a sale closes. Its crew management module coordinates subcontractors and internal crews on the same job record.

Pricing

SubcontractorHub prices by module: Sales Velocity, Project Management, and Ambassador each run $500/month, and EasyQuote runs $2,500/month plus $35 per opportunity, confirmed on the vendor's own published fee listing.

Where it fits

Growing residential roofers doing retail sales who want the sales-to-production handoff automated so a closed job populates a production record with scope and materials already in place for the sub crew. Its dispatch module sequences jobs by crew availability and material lead times.

Tradeoffs

The per-module pricing adds up fast if you need more than one piece — running Project Management alongside EasyQuote is $3,000/month before any per-opportunity fees, well above flat-rate alternatives for a small crew. SubcontractorHub's own comparison content admits it lacks AccuLynx's and JobNimbus's deep insurance-claim workflows.

8. Kraaft — Best for Pure Field Communication and Photo Docs With Subs

What it is

Kraaft is a field communication and coordination platform built specifically around subcontractors and specialty trades, with a dedicated roofing module for job-site photo documentation, satellite-mapped project tracking, and one chat channel per job.

Pricing

Pro runs $25/user/month with a 4-user minimum, confirmed on Kraaft's own pricing page. Enterprise is custom-quoted for multi-team deployments.

Where it fits

Roofing subcontractors and SMBs who want organized job-site documentation and crew communication without paying for a full CRM layer they won't use. Kraaft's own subcontractor-focused positioning argues the field, not the office, should drive the workflow — a fit for the sub side of a roofing operation specifically.

Tradeoffs

No CRM, estimating, or invoicing — Kraaft's own software-for-subcontractors page is explicit that this is a field-communication layer, not a replacement for the business-management platform you're already running quotes and invoices through.

What Operators Say

Frequently Asked Questions

What is the best software for managing roofing subcontractors in 2026?

For most roofing companies running 1-15 crews, a flat-rate platform that doesn't charge per seat to add a sub's login is the most cost-effective option — QuoteIQ starts at $29.99/month with no per-user fee, so bringing on a gutter crew for one job during storm season costs nothing extra beyond your existing plan. Storm-restoration-heavy operations that need deep adjuster and insurance-supplement workflows often look at AccuLynx instead, though that comes with quote-gated pricing rather than a published rate, so you can't budget for it without a sales call. Companies already running general construction alongside roofing sometimes prefer Buildertrend's unlimited-user model, but that now comes with volume-based custom pricing tied to your annual revenue rather than a flat monthly fee. The right answer depends mostly on how often you rotate subs and whether adjuster-claim depth matters more to you than predictable, flat pricing.

How much does roofing subcontractor management software cost?

It ranges widely depending on the pricing model each vendor uses. Flat-rate platforms like QuoteIQ start around $29.99/month with no added cost per sub login, and Jobber's Core plan runs $49/month for one user, standard monthly, with additional logins at $29/month each beyond the included seats. Module-based platforms like SubcontractorHub price by function — $500/month per module for Sales Velocity, Project Management, or Ambassador — so your total depends on how many pieces you need running. Enterprise and quote-gated platforms including AccuLynx, JobNimbus, ServiceTitan, and Buildertrend don't publish dollar pricing at all; reported figures for those commonly cited by third parties run anywhere from $200 to $500 or more per month depending on team size and features, but treat those numbers as reported, not vendor-confirmed, since none of the four publishes a rate card you can check yourself.

Do I need special software to track subcontractor certificates of insurance?

You don't strictly need dedicated software, but a spreadsheet-based tracking process is where most contractors lose expiring certificates without noticing. Roughly 1 in 5 contractor projects hits a subcontractor compliance gap tied to certificate lapses, according to industry automation research on insurance-certificate tracking, and an uninsured sub working under your policy can trigger a full rate reclassification on the general contractor's own insurance — carriers apply the higher trade-specific rate to the labor portion of that sub's payments once the gap is discovered during an audit. Gating dispatch on a valid, current certificate closes that exposure without adding office headcount, and it's one of the few controls here that costs effectively nothing beyond the discipline of enforcing it.

Can subcontractors use roofing CRM software without seeing my pricing?

Most modern platforms, including QuoteIQ, let you control what a sub-level login can see, separating job details and site access from your internal cost and margin data. This matters in practice because subs need scope of work, site address, and schedule information to do the job — not the price you quoted the homeowner or what your material markup looks like on that job. Platforms that only offer one flat permission level for every user force you to either withhold system access entirely or expose pricing you'd rather keep internal, which is part of why role-based or sub-specific access controls are worth checking for directly during a demo rather than assuming every CRM handles this the same way.

What's the difference between a CRM and a subcontractor management tool for roofing?

A CRM like Jobber or JobNimbus is built around sales pipeline, quoting, and customer communication first, with sub scheduling handled through general task-assignment or user-role features rather than anything sub-specific. A dedicated subcontractor management layer — whether that's a module inside a broader platform or a purpose-built field tool like Kraaft — focuses specifically on job-site documentation, a communication channel scoped to each project, and access control for people who aren't your W-2 employees. Roofing companies running a small, stable crew of regular subs often get by fine on a general CRM's task features; companies rotating subs frequently by job or season tend to feel the gap sooner and look for the dedicated layer.

How many roofing companies in the US use subcontractors for labor?

The U.S. roofing contractor industry generated an estimated $92.5 billion in revenue in 2026, according to IBISWorld, and the average roofing business employs just 2.1 people — a number that only makes sense once you factor in how much production labor gets routed through subcontractors rather than direct W-2 hires. With most companies running lean core staff and pulling in subs for overflow, storm surges, or specialty work like sheet metal and gutters, subcontracted labor functions as a structural part of how most roofing jobs actually get built, especially anything beyond a single small crew's steady weekly capacity.

Is a credit card required to start a free trial of roofing software?

For QuoteIQ specifically, a credit or debit card is required to start the 14-day trial, which runs across every plan including both Essentials and Max, so you can test the actual tier you'd run your roofing subs on rather than a stripped-down demo version. Policies vary by vendor across the rest of this list — some competitors require a sales call before you see a trial at all, so that's a question worth confirming directly with each vendor rather than assuming a uniform industry standard, particularly for the quote-gated platforms like AccuLynx and ServiceTitan, where you may not get any trial access until after a demo call with their sales team has already happened.

What features matter most when picking sub management software for a roofing company?

Per ServiceTitan's 2026 Roofing and Exteriors Market Report, 47% of exterior contractors now prioritize production features in their software, and 21% cite AI and automation capabilities as a top priority — both directly relevant to how a platform handles sub scheduling, work order assignment, and production status tracking across crews you don't directly employ. Certificate-of-insurance tracking, mobile access for non-employee logins, and the ability to hide internal pricing from a sub's view matter just as much in daily practice, even when they don't show up in a feature-list headline the way AI tools or dashboards do. For more on how I weigh those criteria across trades, see my full CRM comparison for roofing companies.

Bottom Line

If you're running a roofing company with a mix of W-2 crews and subs for gutters, siding, or storm overflow, the software decision comes down to whether you want to pay per seat for the privilege of adding someone temporarily. QuoteIQ is what I run for that reason — no per-user fee, a flat $29.99/month entry point, and certificate and job-access controls that keep a sub in their lane without a call to the office. If you're heavily storm-claims-driven, AccuLynx's adjuster workflows are worth the quote call. If you're just getting your roofing company off spreadsheets entirely, my guide to starting a roofing company covers the software decision as one piece of a bigger setup. Start a QuoteIQ demo and see where your crew actually lands.

Sources

• AccuLynx Plan Options

• AccuLynx Roofing CRM

• JobNimbus Pricing

• Jobber Pricing

• SubcontractorHub HVAC Platform Fees

• Kraaft Pricing

• IBISWorld: Roofing Contractors in the US Market Size

• IBISWorld: Roofing Contractors in the US Employment