Best Software for Commercial HVAC Contractors (2026): Top 8
I co-founded QuoteIQ and run it in my own service business, so I rank it first for commercial HVAC contractors with roughly two to fifteen techs who bill business accounts on net terms and sell recurring maintenance. It publishes every price, invoices on Net 15 to Net 90 terms and starts at $29.99 a month. If you run a large mechanical shop with building-level asset registers and install projects, ServiceTrade, BuildOps or ServiceTitan fit better, and I say where below. For finding commercial work in the first place, see my guide to lead generation software for commercial HVAC contractors.
TL;DR
QuoteIQ - $29.99 to $699.99 a month, every price published. Best overall for small to mid-size commercial crews that need net terms, ACH, recurring maintenance billing and parts tracking.
ServiceTrade - quote only. Best for inspection-driven commercial service with deficiency selling and a customer portal.
BuildOps - quote only. Best when service calls and install projects need to live in one system.
ServiceTitan - quote only. Best for large shops that also run a big residential side.
Simpro - quote only. Best for commercial bids that need takeoffs and job costing.
Service Fusion, FieldEdge and Jobber - Service Fusion is a flat $245 for unlimited users, Jobber starts at $49 for one user and FieldEdge is quote only. All three fit smaller or residential-leaning shops better than the commercial specialists.
How I Picked These
I ranked these on what a commercial HVAC contractor needs that a residential shop does not: invoicing on net terms, recurring maintenance agreements, more than one contact per account, equipment and service history, and parts bought on purchase orders. I also weighed what a crew of three to fifteen techs actually pays each month. I co-founded QuoteIQ and use it in my own business, so ranking it first is my position as an operator, and I run a pressure cleaning company, not a commercial HVAC crew. I have not used the other seven tools. Their entries rest on each vendor's published pricing and feature pages, checked in October 2026, and where a vendor publishes no price I say so instead of guessing. Prices are standard monthly rates. When a vendor's own page does not mention commercial work, I say that, so you know what to ask on the demo.
Quick Comparison
Software | Start / Price | Best for |
$29.99/mo, extra users $25 | Small to mid-size commercial crews | |
Inspections and deficiency selling | ||
Quote only | Service plus projects | |
Quote only | Large mixed shops | |
Quote only | Bids, takeoffs, job costing | |
Quote only | Residential-heavy shops | |
$245/mo, unlimited users | Flat price, 3 to 25 techs | |
$49/mo, 1 user | Owner-operators, light commercial |
1. QuoteIQ — Best Overall for Commercial HVAC Contractors
What it is
QuoteIQ is the field service CRM I co-founded, and I run it in my own business. For commercial HVAC work it covers estimates, scheduling, invoicing on Net 15, Net 30, Net 60 or Net 90 terms, ACH bank payments, recurring Invoice Subscriptions for maintenance plans, inspection checklists, photos and e-signatures. A customer can also hold additional contacts, so the property manager and the tenant each get the estimate, the on-the-way text and the invoice from one shared recipient picker.
Pricing
Per QuoteIQ's pricing page (updated September 15, 2026), Essentials is $29.99 for one user, Beginner $99.99 for two, Pro $199.99 for four, Elite $299.99 for ten and Max $699.99 for twenty. Extra users are $25 on any plan and the trial is 14 days. A shop with the owner, a dispatcher and four techs is six users: Pro plus two extra users is $249.99, while Elite at $299.99 adds inventory, purchase orders, route optimization and GPS tracking.
Where it fits
Commercial HVAC contractors in the two-to-fifteen-tech range: light commercial, small-building service and maintenance, and shops that split time between homes and businesses. Job costing, the QuickBooks integration and the client portal start at Pro, and Elite is where parts and trucks get tracked. The price is published, so you can budget before you talk to anyone.
Tradeoffs
QuoteIQ is not a commercial specialist. Its HVAC maintenance page describes equipment records for rooftop units, but I would treat that as customer-level records, not a building-by-building asset register with per-unit service history, and I found no multi-building hierarchy, blueprint takeoff or project scheduling. The pricing page does not break out ACH or net terms by plan, so confirm both in the trial. You build your own inspection checklists, because I found no prebuilt commercial maintenance templates. Extra users cost $25 each.
This app is very effective in it’s ability to read customer invoices, quote people, get a route going, overall it’s a aid to do your job and put food on the table. — Colby Jax Robinson (App Store review)
See it on your own invoices: book a QuoteIQ demo.
2. ServiceTrade — Best for Inspection-Driven Commercial Service
What it is
ServiceTrade is field service software built for commercial service contractors. Its commercial HVAC page lists asset service history, commercial maintenance agreements, mobile inspections that turn findings into deficiencies and repairs, a technician app and a customer portal. It integrates with QuickBooks, Sage Intacct, Microsoft Dynamics, Acumatica, Vista and ComputerEase.
Pricing
No dollar amounts are published. The pricing page says pricing is based on the size of your team and shows Select, Premium and Enterprise tiers, each with a Request pricing button. Select includes unlimited office users. The customer service portal and project management start at Premium, and recurring contract pricing and parts and inventory management sit on Enterprise.
Where it fits
Best when inspections and compliance reporting drive your revenue and you sell the repairs found on every visit as deficiencies. It is the closest match here to a dedicated commercial mechanical contractor tool, and its HVAC estimating and dispatch pages show it reaching past service into proposals and scheduling.
Tradeoffs
You cannot price it without a sales conversation, and the tier you need depends on features: the portal and projects are Premium, parts and inventory are Enterprise. If half your revenue is residential replacements, a commercial-first tool may feel heavier than you need.
3. BuildOps — Best for Service and Projects in One Platform
What it is
BuildOps presents itself as an end-to-end platform for commercial HVAC contractors, with service management and project management sharing the same data. Its HVAC page lists asset management, work order closeout, schedule and dispatch, purchasing and inventory with PO photo scanning, preventative maintenance and recurring maintenance contracts, and syncs with Sage, Viewpoint, NetSuite and QuickBooks Online.
Pricing
No prices are shown. The page I read uses Book Demo and Explore Pricing buttons, so treat it as a sales-call purchase.
Where it fits
Best for commercial shops that run service calls and install projects side by side and want job costing and accounting sync instead of a CRM bolted onto QuickBooks. Its commercial HVAC platform page and technician app page are the next stops for the field side.
Tradeoffs
The page I read does not mention a customer portal, and without published pricing you cannot compare it to anything else here until after a demo. I would expect it to be more system than a five-tech shop needs.
4. ServiceTitan — Best for Large Mixed Residential and Commercial Shops
What it is
ServiceTitan's commercial service and replacement page lists equipment model and serial number scanning from a phone, findings that techs can turn into upsells, a customer portal where customers self-schedule, pay and view equipment data, scheduling and dispatch, AR management and invoicing, and reporting with job costing.
Pricing
No prices are shown. The page's FAQ says pricing is based on the size of your business, the number of users and the features you need, and it sends you to Get Demo or Contact Sales.
Where it fits
Best for established multi-truck shops that want one platform for the residential side and the commercial side. Equipment scanning, a portal, inventory and reporting are all on its pages, and its guide to choosing a commercial HVAC CRM lays out what it thinks matters.
Tradeoffs
Quote-based pricing again, and I would be cautious putting a three-truck shop on it. The commercial page I read did not detail customer and location records or estimating for commercial work.
5. Simpro — Best for Estimating and Job Costing on Commercial Bids
What it is
Simpro's HVAC page is the most estimating-heavy of the group. It lists structured estimating for complex commercial HVAC projects, takeoffs that link blueprints to equipment counts and duct and pipe runs, tender and multi-stage install management, a Maintenance Planner add-on for recurring preventative jobs, and over 70 pre-built job costing reports.
Pricing
No price appears on the page. The calls to action are Get Demo, an enquiry form and a phone number.
Where it fits
Best when you bid commercial installs and need takeoffs, live supplier pricing and visibility into work in progress. Simpro's commercial HVAC project management guide and job management guide show who it is written for.
Tradeoffs
The page I read does not mention a customer portal or purchase orders, and the Maintenance Planner is a separate add-on, so recurring contract work is not part of the base. With no published price, you learn the cost only after a demo.
6. FieldEdge — Best for Residential-Heavy Shops Adding Commercial Accounts
What it is
FieldEdge's HVAC page describes software for small and mid-size HVAC companies running multiple trucks and locations. It lists customer records with equipment details and service history, a dispatch board with GPS, QuickBooks sync, and a mobile app for invoicing and collecting payment on site.
Pricing
No price is shown, and the page sends you to a demo. FieldEdge also publishes a service agreement sales kit and a guide to pricing service agreements.
Where it fits
Best for residential-leaning HVAC shops that want to grow a service agreement base and are adding some commercial accounts along the way.
Tradeoffs
The page I read does not mention commercial customers or a customer portal, and it shows no price. That is why it sits sixth for this post.
7. Service Fusion — Best for Flat Pricing With Unlimited Users
What it is
Service Fusion's HVAC guide calls the product strongest for small to mid-size HVAC teams. It lists maintenance agreements tied to customer records, recurring jobs for tune-up schedules, a dispatch board, and QuickBooks integration across all plans.
Pricing
Per its pricing page, Starter is $245 a month, Plus is $382 and Pro is $627, all with unlimited users and no contract. The guide says the customer portal is part of Pro and an add-on on Starter and Plus. QuoteIQ Pro with six users comes to $249.99, so the flat price starts to win around six users.
Where it fits
Best when your user count is the problem. Its own guide marks teams of 3 to 10 techs and 10 to 25 techs as a strong fit, and it describes the product as a good match for maintenance-heavy businesses.
Tradeoffs
The same guide lists large, complex commercial projects as a poor fit and says it is not complex commercial asset management software. I respect that honesty, and it is why Service Fusion ranks below the commercial specialists here. See its field service software overview for the full feature list.
8. Jobber — Best for Owner-Operators Doing Light Commercial Work
What it is
Jobber's HVAC invoicing page covers digital invoices, batch invoicing, automated payment reminders, online and card-on-file payments, scheduling and QuickBooks Online sync.
Pricing
Month-to-month on Jobber's pricing page: Core is $49 for one user, Connect is $139 for one user or $199 for five, Grow is $199 for one or $299 for five, and Plus is $499 for five. Extra users are $29.
Where it fits
Best for owner-operators and very small crews doing light commercial work who want a low entry price and a simple app. My Jobber vs QuoteIQ comparison goes feature by feature.
Tradeoffs
The HVAC invoicing page I read does not mention commercial work, multi-site customers or service agreements, so check Jobber's features page for recurring jobs before you commit. Per-user pricing also climbs fast: five users on Grow is $299 and on Plus is $499.
What Operators Say
These three reviews, one above and two here, come from QuoteIQ users on the App Store and Google Play. None of the three is tagged as an HVAC contractor in the review database I pull from, so read them as general feedback from working contractors, not commercial HVAC proof.
Very easy to use and get in the flow of, aswell it helps tremendously with almost everything business related. — Barrett Ballay (Google Play review)
Very professional and by using this app I know it will take my business to the next level. — Luke Melcher (Google Play review)
Frequently Asked Questions
What is the best software for commercial HVAC contractors in 2026?
It depends on your size. For crews of about two to fifteen techs who bill business accounts on net terms, I rank QuoteIQ first because every price is published and it covers Net 15 to Net 90 invoicing, ACH payments, recurring maintenance billing and inventory. For larger shops with building-level asset history, inspections or projects, ServiceTrade, BuildOps and ServiceTitan are built for commercial work but publish no prices. Smaller or residential-leaning shops can look at Service Fusion or Jobber. I co-founded QuoteIQ, so that ranking is my position. For the paperwork side, see my HVAC work order software roundup.
How much does commercial HVAC software cost?
Published prices run from $29.99 a month for QuoteIQ Essentials and $49 for Jobber Core, both for one user, up to $699.99 for QuoteIQ Max with twenty users. Service Fusion is $245, $382 or $627 a month for unlimited users. ServiceTitan, Simpro, BuildOps and FieldEdge publish no prices, and ServiceTrade says its pricing is based on the size of your team. For a six-user shop that works out to $249.99 on QuoteIQ Pro, a flat $245 on Service Fusion Starter and $228 on Jobber Connect with five users plus one extra. QuoteIQ and Jobber charge $25 and $29 for each extra user. These are standard monthly rates checked in October 2026.
What features should commercial HVAC service software have?
Five things separate commercial from residential work: invoicing on net terms with ACH, recurring maintenance agreements with scheduled visits, more than one contact per account, equipment and service history for each unit, and parts bought on purchase orders. My maintenance contract software roundup covers the recurring side, and my purchase order software roundup covers parts. The commercial specialists lean toward the asset and project side, while QuoteIQ and Service Fusion lean toward billing and recurring work at a published price. Ask every vendor to show a building with eight rooftop units, because that is where the tools differ.
How do you bill commercial HVAC customers on net 30 terms?
Set the terms on each invoice. QuoteIQ lists Net 15, Net 30, Net 60 and Net 90 on its online payments page, and the same page lists ACH bank transfers as the lower-fee option for large invoices and says checkout supports partial payments and deposits. Pair that with QuickBooks sync, which starts on Pro, and Invoice Subscriptions for flat monthly maintenance billing. Confirm the terms and ACH setup in the 14-day trial, because the pricing page does not break them out by plan. For a large equipment job, ask for a deposit on the estimate and put the balance on Net 30. Jobber's HVAC invoicing page lists online, in-person and card-on-file payments.
What is the difference between residential and commercial HVAC software?
Commercial work is account-based and recurring, so the software needs net terms, several contacts per site, maintenance agreements and equipment history. A residential shop sells a repair and moves on; a commercial shop sells a year of planned visits, so the money is in agreements, renewals and invoice timing. Residential tools handle the first part well; the second part is where commercial shops outgrow them. The energy picture shows why: EIA reports space heating was the largest end use in commercial buildings in 2018 at about 32 percent, with ventilation around 10 percent. Cooling used 14.2 thousand Btu per square foot in hot climates against 2.3 in cold ones, per EIA's July 2023 analysis.
How do you track equipment and service history for commercial HVAC jobs?
ServiceTrade's commercial HVAC page lists asset service history, and BuildOps lists asset management with refrigerant type and amounts logged on digital forms. ServiceTitan lists model and serial number scanning from a phone, and Simpro links asset details to jobs. QuoteIQ describes equipment records for rooftop units but is not a full asset register. Its pricing page lists custom job forms on every plan and inspection reports from Beginner, which is where I would keep unit-level notes, and I would test it in the trial. Whatever you pick, record make, model, serial number, refrigerant type and location for every unit on the first visit.
How big is the HVAC trade, and is demand growing?
The Bureau of Labor Statistics counted 440,900 heating, air conditioning and refrigeration mechanics and installers in 2025. It projects 11 percent growth from 2025 to 2035, about 40,600 openings a year, and lists median pay of $61,010 as of May 2025. Growth that fast means a tight labor market and more competition for commercial accounts, so a small crew that bills and schedules quickly has an edge. The BLS page, last modified August 27, 2026, covers the whole trade, not only commercial work, so treat it as the size of the labor pool. In a tight market, every hour a tech spends on paperwork instead of a billable visit costs real money. The numbers come from the BLS Occupational Outlook Handbook.
How do I start a QuoteIQ trial?
Go to QuoteIQ's pricing page, pick a plan and start the 14-day trial, which is available on every plan from Essentials to Max, and a credit or debit card is required to start. Pro at $199.99 includes four users and is the first plan with job costing, the QuickBooks integration and the client portal, and Elite at $299.99 includes ten users and adds inventory and purchase orders. If you run commercial accounts, use the trial to set Net 30 terms on an invoice, turn on ACH, add a second contact to a customer and build one inspection checklist. Invite your techs and run one real job from estimate to paid invoice before the trial ends. Or book a demo and ask to see those four things first.
Bottom Line
If you run a commercial HVAC shop of up to about fifteen techs, I would put QuoteIQ first because you can see the price, bill on Net 30, take ACH and keep maintenance billing recurring without a sales call. If you run building-level asset programs or install projects, book demos with ServiceTrade and BuildOps before you decide, since they are the strongest specialists here. I co-founded QuoteIQ, so weigh my ranking as an operator's opinion and test it on your own invoices. You can book a QuoteIQ demo here or start the trial from the pricing page.
Sources
QuoteIQ pricing, page updated September 15, 2026
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