Best Restoration Equipment Tracking Software (2026)
I co-founded QuoteIQ, and the most useful thing I can tell you up front is that it doesn't belong at the top of this list — for tracking deployed drying equipment, it isn't built for the job. If you're losing dehumidifiers and air movers across job sites, or getting under-billed because you can't prove to an adjuster what was where and for how long, the tools worth your money are Kahi, GoCodes, Encircle, Albi, Wasp AssetCloud, and DASH. Here's the honest list, and where QuoteIQ actually fits in a restoration company's stack.
TL;DR
Kahi — Best for growing equipment fleets; automated beacon tracking, no per-asset fee, from $200/mo.
GoCodes — Cheapest way in; QR-code check-in/out built for restoration, from $500/yr.
Encircle — Best if you also want field documentation and claims scoping bundled in, from $285/mo.
Albi — Best if you want equipment scanning built into a full restoration CRM, from $60/mo per user.
Wasp AssetCloud — Best general-purpose option if your assets aren't restoration-specific, from $108/mo.
DASH (CoreLogic/Cotality) — Tracking bundled into an enterprise restoration platform; pricing not published.
QuoteIQ — Not an equipment tracker. Useful for the CRM and materials-inventory side of the business, not this problem.
How I Picked These
I weighted four things: whether the tool actually tracks equipment that leaves the shop — not just a materials catalog for quoting — whether it works with wet hands and no signal in a flooded basement, whether pricing punishes you for growing your fleet, and whether the price came off the vendor's own site this week. Every figure below is from that vendor's current pricing page, checked September 22, 2026, except DASH, which doesn't publish pricing and routes straight to a demo — flagged below instead of guessed.
I'm the co-founder of QuoteIQ, so weigh its placement with that in mind: I put it last because it genuinely isn't built for this job — a CRM and quoting platform with a materials-inventory module, not a deployed-equipment tracker. This list is narrower than most of what I write because purpose-built restoration asset trackers are a small, specific market, and I didn't pad it with general CRMs that don't actually track equipment. For dispatch and CRM software for a restoration company, I covered that separately in Best Dispatch Software for Restoration Companies.
Quick Comparison
Software | Starting Price | Best For |
$200/mo | Automated tracking, no per-asset fee | |
$500/yr (~$42/mo) | Cheapest entry, QR check-in/out | |
$285/mo | Tracking bundled with field documentation | |
$60/mo per user | Equipment scanning inside a full CRM | |
$108/mo (billed annually) | General-purpose asset tracking | |
Quote only | Tracking inside an enterprise platform | |
QuoteIQ | $299/mo (Elite) | CRM + materials inventory, not equipment tracking |
1. Kahi — Best Overall for Restoration Equipment Tracking
What it is
Kahi is asset-tracking software built specifically for restoration companies. It uses Bluetooth beacons and gateways to track dehumidifiers, air movers, and vehicles automatically, so a tech doesn't have to remember to scan anything in or out.
Pricing
Tracking Lite starts at $200/month with unlimited assets and users, per Kahi's own pricing page, checked September 22, 2026. Automated tracking (Tracking Pro) starts at $275/month, and Remote Monitoring for drying conditions starts at $300/month. Hardware is extra, but the rate doesn't climb as your asset count does.
Where it fits
Companies running 10+ pieces of equipment across multiple simultaneous jobs, especially CAT/storm-response crews who can't rely on techs remembering to log things manually.
Tradeoffs
The automated tiers need hardware and setup — not a $20 QR kit. It's single-purpose: no CRM, no invoicing, no job management.
2. GoCodes — Cheapest Way to Stop Losing Equipment
What it is
GoCodes is QR-code asset tracking with a restoration-specific product line: weatherproof tags, GPS captured on every scan, and offline mode built for signal-dead basements.
Pricing
Standard is $500/year for 200 assets and 3 users, per GoCodes' pricing page, checked September 22, 2026 — billed annually, no month-to-month option. Premium runs $1,000/year for 500 assets, Premium Elite $1,750/year for 1,000 assets.
Where it fits
Smaller shops under roughly 500 pieces of equipment who want the cheapest real tracking system and don't mind printing their own labels on the entry tier.
Tradeoffs
Print-your-own-labels on Standard means durability is on you, and GPS only fires on scan — not continuous like a vehicle GPS unit.
3. Encircle — Best If You Also Want Documentation & Scoping
What it is
Encircle is a restoration field-documentation platform — photos, drying logs, moisture maps, contents inventory — with asset tracking built in as one module rather than sold on its own.
Pricing
Field Documentation starts at $285/month, per Encircle's pricing page, checked September 22, 2026, on a 12-month term with unlimited users and storage. Scope to Estimate, which exports IICRC-aligned scopes straight into Xactimate, runs an additional $583/month.
Where it fits
Shops doing heavy insurance and TPA work where documentation and claims are the bigger pain point than equipment loss on its own, and one platform beats stitching two together.
Tradeoffs
You're paying for a lot of platform beyond tracking — an expensive way to solve equipment loss alone.
4. Albi — Best If You Want It Built Into Your CRM
What it is
Albi is a restoration CRM — job management, DryBook 2.0 drying logs, moisture mapping — with equipment scanning built into the field app instead of sold as a separate product.
Pricing
Base users run $60/month, Pro users $100/month, per Albi's pricing page, checked September 22, 2026 — month-to-month, with a minimum commitment on larger multi-Pro-user accounts.
Where it fits
Restoration companies, roughly 6–60 people, who want one system running job management and equipment tracking together instead of two logins.
Tradeoffs
Tracking here is a CRM feature, not a dedicated tracker — outgrow it and you're evaluating a full platform switch, not swapping one module.
5. Wasp AssetCloud — Best General-Purpose Option
What it is
Wasp AssetCloud is enterprise asset-tracking software used across construction, healthcare, and restoration: barcode/RFID check-in/check-out, maintenance scheduling, and depreciation tracking.
Pricing
Basic Cloud starts at $108/month for 1 user, Complete Cloud at $250/month for 5 users, per Wasp's pricing page, checked September 22, 2026 — both billed annually; Wasp doesn't offer monthly invoicing.
Where it fits
Companies tracking a mix of asset types beyond drying equipment — vehicles, IT gear, tools — who'd rather run one generalist system than a restoration-specific one.
Tradeoffs
None of it is restoration-specific — no moisture mapping, no drying-log integration, no basement-offline design. You're adapting a generalist tool to the job.
6. DASH (CoreLogic / Cotality) — Tracking Inside a Full Platform
What it is
DASH is CoreLogic's (now Cotality's) restoration management platform — job management, accounting, and a built-in equipment-tracking module — for shops already in that ecosystem.
Pricing
DASH doesn't publish pricing anywhere on its site — it's demo-gated. Third-party estimates put it around $595 per user/month (ITQlick, checked September 22, 2026), but that figure isn't confirmed by the vendor, so treat it as a starting point for a conversation, not a quote.
Where it fits
Larger restoration operations already running on CoreLogic/Cotality's platform who want equipment tracking as one piece of a bigger system.
Tradeoffs
Opaque pricing makes this hard to compare, and it's a heavy platform if equipment tracking is your only problem.
7. QuoteIQ — Not an Equipment Tracker, But Worth Knowing Where It Fits
What it is
I co-founded QuoteIQ, so I'll say this plainly: it's a CRM and quoting platform, not an asset tracker. Its inventory system — five modules covering Products, Locations, Suppliers, Orders, and Transactions — tracks materials and stock across trucks and warehouses. It does not check equipment in or out at a job site, GPS-tag a dehumidifier, or alert you when a fan hasn't moved in two weeks.
Pricing
The inventory module is on the Elite plan at $299/month, per QuoteIQ's own pricing page, checked September 22, 2026. Entry plans start at $29.99/month (Essentials) if all you need is quoting and invoicing. Every plan includes a 14-day trial; a credit or debit card is required to start.
"Mike has been helpful and provides a perfect platform to help you scale your business." — Peter Chapman (Google Play review)
Where it fits
If equipment loss and mis-billing is your actual problem, pick from the six above instead. If you want one system for quoting, scheduling, job costing, and a materials catalog, and tracking isn't your bottleneck, it's worth a look — see why a CRM matters at all, or how QuoteIQ stacks up against Jobber and ServiceTitan.
Tradeoffs
Stated above — don't buy this to solve an equipment-tracking problem. That's the honest tradeoff.
What Operators Say
"very, very thoughtful scheduling app. it has made my business much easier to handle and more professional." — Matt Lennon (Google Play review)
"QuoteIQ handles invoicing, payments, scheduling, and customer reviews perfectly for my home service business." — Mohammed Wynell (App Store review)
Frequently Asked Questions
What is the best software for tracking restoration equipment in 2026?
Kahi and GoCodes are the two purpose-built options for tracking deployed dehumidifiers, air movers, and air scrubbers: Kahi for larger, growing fleets at $200+/month with no per-asset fee, GoCodes for smaller shops at $500/year. Encircle, Albi, and DASH bundle tracking into a broader documentation or CRM platform, worth it if you want that platform anyway. General trackers like Wasp AssetCloud work too if your assets aren't restoration-specific. CRM and quoting tools — QuoteIQ, Jobber, Housecall Pro — don't track equipment at all.
How much does restoration equipment tracking software cost?
Purpose-built options range from about $42/month (GoCodes' annual Standard plan) to $300+/month (Kahi's Remote Monitoring tier or Encircle's full Field Documentation platform). Albi bundles it into a CRM at $60/month per user. DASH doesn't publish pricing. None of these figures include hardware — QR tags, Bluetooth beacons, or gateways — which is usually a separate line item on top.
Can equipment tracking software work without cell signal at a job site?
Yes, if you pick one built for it. GoCodes stores scans offline in a flooded basement and syncs once you get signal again; Encircle's mobile app works offline with real-time sync when reconnected. This is a real gap between restoration-specific tools and generalist asset trackers, so check for it specifically before buying.
How do restoration companies stop losing dehumidifiers and air movers?
It comes down to three things: tagging every unit with a QR code, barcode, or Bluetooth beacon; scanning it in and out at every job site instead of trusting memory; and getting an alert when something hasn't moved in a set number of days. Kahi and GoCodes both build abandoned-equipment alerts into their base product for exactly this.
What's the difference between asset tracking and inventory management software?
Asset tracking follows individual, reusable items — a specific dehumidifier, tagged and scanned every time it moves — so you know where it is and how long it's been billable. Inventory management tracks consumable stock levels, like how many bags of drywall compound are in the warehouse, which is a materials-catalog problem, not a location problem. QuoteIQ's inventory module is the second kind; Kahi and GoCodes are the first — vendors sometimes blur the terms, but they solve different problems.
Does restoration equipment tracking software integrate with Xactimate or QuickBooks?
Encircle's Scope to Estimate exports one-click into Xactimate. Albi integrates with QuickBooks Online, QuickBooks Desktop, and Xero. Kahi and GoCodes are narrower tools focused on tracking itself and lean on Zapier or a documented API for accounting connections — check current integration lists before assuming either connects directly.
Does QuoteIQ track restoration equipment?
No, and I say that as QuoteIQ's co-founder. QuoteIQ's inventory system tracks materials and products across trucks and warehouses, not deployed equipment with location history, check-in/check-out, or maintenance alerts. If equipment tracking is your actual problem, look at Kahi or GoCodes instead. If you're evaluating QuoteIQ for the CRM side of a restoration business, see how it compares to Jobber.
What equipment do water damage restoration companies need to track most?
Dehumidifiers and air movers top the list — the highest-value items deployed longest per job, and the easiest to forget at a property once a job wraps. Air scrubbers, moisture meters, and extraction equipment follow. The IICRC S500 standard that governs professional water damage restoration requires documented drying procedures, which is part of why tracking equipment placement and duration matters for insurance billing, not just loss prevention.
Bottom Line
If equipment loss and mis-billing is actually costing you money, buy a tool built for that: Kahi if you're scaling past a handful of jobs at once, GoCodes if you want the cheapest real system that still works. Encircle, Albi, and DASH earn their price if you also want a broader documentation or CRM platform and tracking comes along for the ride. QuoteIQ doesn't belong on this particular list — it doesn't do this job. Where it does fit is the CRM and quoting side of a restoration business; book a demo and judge that on its own merits, or see the full stack of apps I think a home service business needs.
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