Best Quoting Software for HVAC Companies (2026)
I've watched enough HVAC quotes lost to a faster competitor's callback to know the estimate itself is the product. QuoteIQ is what I'd put an HVAC business on for quoting in 2026 — it builds a priced estimate from a phone in under a minute, no fee per tech added. Here's how it stacks up against seven other tools contractors use to quote HVAC jobs, priced live this month.
TL;DR
QuoteIQ — $29.99/mo, no per-user fees. AI Estimator and MapMeasure Pro speed up quoting from the driveway.
ServiceTitan — custom-quoted, deepest pricebook. Built for 15+ tech shops with a dispatch office.
Housecall Pro — $79/mo. Strong booking and marketing, flat-rate pricebook is a paid add-on.
Jobber — $49/mo. Clean and simple quoting for a solo tech, gets pricier per added user.
FieldEdge — custom-quoted. HVAC-specific pricebook via Coolfront, tight QuickBooks Desktop sync.
Service Fusion — $245/mo flat, unlimited users. Pays off once you're past 6-8 techs.
EstimateKit — $49/mo. Purpose-built HVAC estimate templates, thinner outside quoting.
Profit Rhino — $39/user/mo. A pricebook layer, not a full CRM — it sits on top of another platform.
How I Picked These
I co-founded QuoteIQ and quote jobs on it myself, so I'm not a neutral lab here. What I weighted: how fast a tech builds and sends a priced HVAC estimate from a phone in the field, whether the platform includes a flat-rate pricebook or makes you buy one separately, what a 1-to-10-tech shop actually pays monthly with no per-seat surprises, and whether AI-assisted estimating ships standard or costs extra. Every competitor price below came from that vendor's own pricing page or a documented recent source, checked this month; where a vendor won't publish a number, I say so and note what contractors report paying. I haven't run FieldEdge, ServiceTitan, or Profit Rhino on a crew myself — what's below on those three comes from their published pricing and feature docs, not my own truck.
Quick Comparison
Software | Starting Price | Best For |
$29.99/mo | All-in-one quoting, no per-user fees | |
Custom quote | Enterprise pricebook, 15+ techs | |
$79/mo | Booking + marketing bundled in | |
$49/mo | Simple quoting for a solo tech | |
Custom quote | HVAC pricebook, QB Desktop sync | |
$245/mo | Flat rate, unlimited users | |
$49/mo | Dedicated HVAC estimate templates | |
$39/user/mo | Pricebook add-on, not a full CRM |
1. QuoteIQ — Best Overall Quoting Software for HVAC Companies
What it is
The all-in-one platform I co-founded — quoting, scheduling, invoicing, and payments in one login, with an AI Estimator that drafts pricing from a photo or job description and MapMeasure Pro for satellite-based sizing on replacement jobs.
Pricing
Essentials $29.99/mo, Beginner $74.99/mo, Pro $149.99/mo, Elite $299/mo, Max $699/mo — 14-day trial on every plan, no per-user fee at any tier. Full breakdown on the QuoteIQ pricing page.
Where it fits
A solo tech through a full HVAC crew who wants a quote out from the driveway in under a minute, without the bill climbing every time they hire.
Tradeoffs
QuoteIQ doesn't ship a dedicated flat-rate HVAC pricebook the way FieldEdge or Profit Rhino do. If your close depends on a printed good-better-best pricebook at the kitchen table, weigh that first.
"This app was built by contractors work contractors in the field." — Berry Little (App Store review)
2. ServiceTitan — Best for Large HVAC Operations
What it is
The largest field service platform built for enterprise HVAC, plumbing, and electrical companies, with a deep configurable pricebook and a polished good-better-best proposal mode techs present on a tablet.
Pricing
ServiceTitan doesn't publish pricing — every figure comes out of a sales demo. Contractors report a $245–$500 per technician per month range, reported, not vendor-confirmed, plus implementation fees running into the thousands.
Where it fits
HVAC companies running 15+ technicians with a dedicated dispatch office and the budget for enterprise onboarding.
Tradeoffs
No public pricing, a 6-8 week implementation process most sources describe, and ServiceTitan has said the platform isn't optimized for shops with three or fewer technicians. Its estimating module is genuinely deep, if you can absorb the cost and timeline to get there.
3. Housecall Pro — Best for Booking + Marketing Alongside Quoting
What it is
An all-in-one home service platform with strong online booking and review generation, plus quoting tools that work cleanly from a phone.
Pricing
Standard monthly pricing, checked this month: Basic $79/mo (1 user), Essentials $189/mo (up to 5 users), Max $329/mo. The flat-rate pricebook add-on runs an additional $149/mo on top of any tier.
Where it fits
Residential HVAC shops that want quoting bundled with review automation and Google-driven booking in the same login.
Tradeoffs
Housecall Pro's native flat-rate tools are thin without the add-on — the real pricebook comes from a paid Profit Rhino integration layered on top, so budget for both if that's your sales motion. Housecall Pro's full feature list is broader than quoting alone, which is worth weighing if you want marketing bundled in. Full comparison in Housecall Pro vs. QuoteIQ.
4. Jobber — Best for a Solo Tech's First Real Quoting Tool
What it is
A widely used field service tool for quoting, scheduling, and invoicing across dozens of trades, HVAC included.
Pricing
Standard no-commitment monthly pricing, checked this month: Core $49/mo for one user, Connect $139/mo, Grow $199/mo, up to Plus at $499/mo for a 5-user team. Extra users run $29/mo each.
Where it fits
A one- or two-person HVAC operation that wants a quote and an invoice out fast without learning a heavier platform.
Tradeoffs
Jobber's quoting feature is basic compared to a dedicated estimating tool — no equipment-tier presentation, no HVAC-specific pricebook — and team pricing climbs quickly past one user. I go deeper in Jobber vs. QuoteIQ.
5. FieldEdge — Best HVAC-Specific Pricebook for Quoting
What it is
A platform built specifically for HVAC and plumbing, known for its Coolfront-powered flat-rate pricebook and a tight QuickBooks Desktop sync.
Pricing
No published pricing — FieldEdge quotes by sales call. Industry reports put it around $100–$125 per user per month depending on office vs. field role; treat that as reported, not vendor-confirmed.
Where it fits
HVAC shops that live in QuickBooks Desktop and want a printed good-better-best pricebook baked into the quoting flow.
Tradeoffs
No public pricing, a reported multi-week onboarding process, and reviewers consistently note the interface still shows its desktop-software roots.
6. Service Fusion — Best Flat-Rate Quoting for Larger Crews
What it is
A field service platform that charges one flat monthly rate regardless of headcount, with estimate-to-invoice conversion built into the quoting flow.
Pricing
Standard monthly pricing, checked this month: Starter $245/mo, Plus $382/mo, Pro $627/mo — unlimited users on every tier.
Where it fits
HVAC teams of six or more techs, where flat unlimited-user pricing beats what a per-seat quoting tool charges at that headcount.
Tradeoffs
That flat rate is expensive for a two- or three-person shop still building its quote volume, and GPS or call tracking are separate add-ons.
7. EstimateKit — Best Dedicated HVAC Estimate Templates
What it is
An HVAC-focused estimating platform with pre-built templates for AC installs, furnace replacements, and maintenance agreements, plus auto-calculated labor, markup, and tax.
Pricing
$49/mo flat, checked this month, with a 14-day free trial.
Where it fits
An HVAC contractor whose main pain point is estimate turnaround specifically, and who doesn't need deep scheduling or dispatch on top of it.
Tradeoffs
EstimateKit is a quoting and light business-management tool, not a full field service platform — dispatch, GPS, and multi-tech scheduling are thinner than a dedicated FSM.
8. Profit Rhino — Best Standalone Pricebook Layer
What it is
A dedicated flat-rate pricebook for HVAC, plumbing, and electrical work that layers on top of an existing platform like Housecall Pro, ServiceTitan, or FieldEdge, with a tablet-based good-better-best sales tool for techs.
Pricing
Starter $39/user/mo, checked this month, scaling up with more customization and work-order management at higher tiers.
Where it fits
A shop that already has a CRM or FSM tool for scheduling and invoicing but wants a maintained, prebuilt HVAC pricebook rather than building flat-rate pricing from scratch.
Tradeoffs
Profit Rhino isn't a CRM on its own — it's a pricebook and presentation layer, so you're paying for it on top of whatever platform runs your schedule and invoices.
What Operators Say
"This app simplifies client management, scheduling, and invoicing, making pressure washing and landscaping businesses run smoothly." — Danelle Nenita (App Store review)
"QuoteIQ transformed how I run my roofing services, improving scheduling, quotes, and customer cọmmunication significantly." — Wiley Julissa (App Store review)
Frequently Asked Questions
What is the best quoting software for HVAC companies in 2026?
For most HVAC contractors, QuoteIQ is the best overall pick for quoting specifically — an AI Estimator that drafts pricing from a photo or description, satellite-based measuring for replacement jobs, and no per-technician fee, starting at $29.99/mo. Shops running 15 or more techs with a dedicated dispatch office should look at ServiceTitan first, even though it requires a sales demo since it doesn't publish pricing. If your close depends on a printed flat-rate pricebook, FieldEdge or Profit Rhino are the tools built specifically around that workflow. See the Jobber vs. QuoteIQ vs. Housecall Pro breakdown if you're weighing those three directly.
How much does HVAC quoting software cost?
It runs from $29.99/mo for QuoteIQ's Essentials plan up to several hundred dollars monthly for platforms that charge per technician. Jobber starts at $49/mo for one user, Housecall Pro at $79/mo, EstimateKit at a flat $49/mo, and Service Fusion charges a flat $245/mo with unlimited users. ServiceTitan and FieldEdge don't publish pricing — you get a number after a sales call, and contractors report per-technician costs from roughly $100/mo up past $400/mo. Profit Rhino adds $39/user/mo on top of whatever platform you're already running if you want its pricebook specifically.
How fast should an HVAC quote go out after the first call?
Same-day, ideally from the driveway before you've left the property. The average HVAC repair runs $243 to $1,567 depending on complexity, and a homeowner comparing quotes usually books whoever answers with a number first. Mobile-first tools like QuoteIQ, EstimateKit, and Jobber are built around that same-visit send; platforms that route estimates back through an office for approval add hours or days you don't get back.
Do I need a dedicated HVAC pricebook, or does general quoting software work?
A general quoting tool covers most HVAC contractors fine, especially solo techs and small teams — QuoteIQ, Jobber, and Housecall Pro all handle HVAC line items without a dedicated pricebook module. HVAC-specific pricebooks from FieldEdge or Profit Rhino earn their cost when your sales process depends on presenting three fixed-price tiers off a maintained catalog at the door. If you're mostly quoting installs and replacements rather than running a high volume of flat-rate service calls, the dedicated pricebook matters less.
Does HVAC quoting software work from a phone in the field?
On QuoteIQ, EstimateKit, Jobber, and Housecall Pro, yes — a tech can build and send a priced estimate from a phone without returning to an office computer. ServiceTitan and FieldEdge also support field quoting, though both lean on a heavier office-side workflow feeding the field tools. Test the actual estimate-building flow on a phone during a trial, since the experience varies more than a features list suggests.
What's the difference between an estimate and a flat-rate quote in HVAC software?
An estimate is typically a custom, itemized price built for one job — materials, labor, and markup calculated fresh. A flat-rate quote pulls from a pre-priced catalog of common tasks, like a condenser swap, so the tech selects the service and the software returns a fixed number instantly. QuoteIQ's AI Estimator and Options Estimates handle the custom side well; a dedicated pricebook tool like Profit Rhino or FieldEdge's Coolfront integration is built for the flat-rate side. Many shops end up wanting both.
Can I present good-better-best pricing options in HVAC quoting software?
Yes, on most platforms in this list, though the polish varies. QuoteIQ's Options Estimates let a tech build tiered pricing on a job; ServiceTitan and FieldEdge have more mature presentation modes built specifically around tiered upsells at the door. Per the Air Conditioning Contractors of America, presenting more pricing options tends to increase the average ticket, so this feature matters more for install and replacement sales than for straightforward service calls.
How do I start a QuoteIQ trial?
You can start the 14-day free trial directly from the QuoteIQ pricing page or book a walkthrough first at the demo link; a credit or debit card is required to start. Every plan, including Essentials, gets the full trial window before you're billed.
Does HVAC quoting software integrate with QuickBooks?
Most do, though the depth varies. QuoteIQ, Jobber, Housecall Pro, Service Fusion, and EstimateKit all sync with QuickBooks Online to push invoices and payments without double entry. FieldEdge has the strongest reputation specifically for QuickBooks Desktop sync, which matters if your bookkeeper hasn't moved to Online. Confirm Desktop support directly with any vendor you're considering, since Online integration is far more universal across this category than Desktop.
Bottom Line
If quoting speed is what's costing you jobs, QuoteIQ is where I'd start — an AI-assisted estimate from a phone in under a minute, no per-technician fee, and scheduling and invoicing already in the same login. Already running 15+ techs off a dispatch office? Look hard at ServiceTitan or FieldEdge first. Need a pricebook layered on top of a platform you're keeping? Profit Rhino is built for exactly that. Whatever you land on, get the real monthly number in writing before you commit — half the list above only tells you the price after a sales call. You can book a QuoteIQ demo here and see the quoting flow yourself.
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