Best Proposal Software for Restoration Companies (2026)
I run my own jobs through QuoteIQ at All American Pressure Cleaning and I co-founded it, so weigh my pick with that in mind: QuoteIQ is the proposal software I'd put a restoration company on in 2026. It starts at $29.99 a month, sends a branded proposal with photos, documents and reviews, and gets a signature on the customer's phone. IBISWorld counts about 60,000 U.S. damage restoration businesses, so a clear, signed proposal is an edge you control. Here are all eight options, ranked.
TL;DR
QuoteIQ — $29.99/mo. Branded proposals, e-signature and deposits at a flat price. My pick.
Albi — $60/seat/mo, $6,000 annual minimum. Restoration-built job management with quoting inside.
JobNimbus — Quote-only. Proposal builder and eSign on every plan.
Housecall Pro — $79/mo, with the proposal tool on MAX at $329.
Jobber — $49/mo. Simple quotes with deposits and follow-ups.
Xactimate, Xcelerate, DASH — the $350/mo carrier estimating standard, plus two demo-only restoration platforms.
How I Picked These
I looked for what a restoration owner needs: a priced scope the homeowner can read on a phone, photos and documents attached, a signature before work starts, and a monthly cost that doesn't jump with every hire. I use QuoteIQ and co-founded it, so it sits at number one on my own judgment. I haven't run the other seven on my own jobs; what I say about them comes from each vendor's published pricing and feature pages, checked in October 2026, using standard month-to-month rates rather than annual-prepaid teasers. Where a vendor only sells through a demo, I say so instead of repeating a number from a review site. The list is for water, fire, mold and storm shops.
Quick Comparison
Software | Starting Price | Best For |
$29.99/mo, 1 user | Proposals plus e-signature | |
$60/seat, $6,000/yr minimum | Restoration job files | |
Quote-only | Sales-led teams | |
$79/mo, proposals on MAX | Existing users | |
$49/mo, 1 user | Simple quotes | |
$350/mo | Carrier-scoped estimates | |
Demo only | Xactimate-linked job files | |
Demo only | Documentation-heavy jobs |
1. QuoteIQ — Best Overall for Restoration Proposals
What it is
QuoteIQ is the field service CRM I co-founded. For restoration, the piece that matters is Proposal+: any estimate can go out as a branded proposal with your company story, services, photo gallery, documents and customer reviews, and the customer signs on their phone. E-signatures come on every plan. Deposit requests and contract attachments sit in the same flow, QuoteIQ Cam handles inspection reports and job photos, and there's a page for fire and water restoration.
Pricing
Per the QuoteIQ pricing page: Essentials $29.99/month (1 user), Beginner $74.99 (2 users), Pro $149.99 (4 users), Elite $299 (10 users), Max $699 (20 users). Extra seats are $25 a month. Proposals cost 100 IQ Credits per estimate on Essentials, Beginner and Pro, are free during the 14-day trial, and are included on Elite and Max.
Where it fits
Owners who want the proposal, signature, deposit and invoice in one tool. Beginner at $74.99 is where QuoteIQ Cam and contract attachments start, so that's where I'd begin a restoration shop. Want to see it first? Grab a demo.
Tradeoffs
It is not an Xactimate replacement; if a carrier needs Xactimate line items, you build that estimate there. It isn't built around drying logs and moisture mapping like the restoration-specific platforms below, and it syncs with QuickBooks Online on Pro and above, not QuickBooks Desktop.
"The app is easy to use and I love how professional the estimates and invoices look, especially when you attach photos." — Nick Bosick (Google Play review)
2. Albi — Best for Restoration-Specific Job Management
What it is
Albi is restoration job management software that lists e-signatures in its plans and handles quotes from the project workbook. Its blog covers estimates and proposals.
Pricing
$60 a month per Base (field) seat and $100 per Pro (office) seat, with a $6,000 minimum annual subscription. Source: Albi's pricing page, checked October 2026.
Where it fits
Shops that want proposal, job file and crew in one restoration-built system and can meet the minimums.
Tradeoffs
The $6,000 annual minimum is a real commitment for a small shop, and seat costs grow with every hire.
3. JobNimbus — Best for Sales-Led Teams
What it is
JobNimbus is a contractor CRM that lists restoration among its industries. Estimates, eSign and invoices come with every plan, and its estimating guide covers turning an estimate into a proposal with signature and payment collection. Head-to-head: JobNimbus vs. QuoteIQ.
Pricing
Not published. The pricing page shows four plans (up to 3, 10, 19 and 20-plus users) and sends you to a quote form.
Where it fits
Sales-led teams that run a lead pipeline, especially shops that also do roofing or exterior work.
Tradeoffs
You can't budget until you talk to sales, and the guide I read is written for roofers, not water or fire jobs.
4. Housecall Pro — Best for a Proposal Tool Inside a Bigger Platform
What it is
Housecall Pro is a field service platform; its sales proposal tool supports Good, Better, Best options, photos, e-signature and financing.
Pricing
Month-to-month: Basic $79 (1 user), Essentials $189 (5 users), MAX $329 (8 users, $35 per extra user). The pricing page lists the proposal tool under MAX, checked October 2026.
Where it fits
Shops already on Housecall Pro for scheduling that can run MAX.
Tradeoffs
The proposal tool sits on the top tier, and the platform is built around HVAC, plumbing and electrical rather than restoration scopes.
5. Jobber — Best for Simple Quotes and Follow-Ups
What it is
Jobber quotes support image galleries, attachments, reviews, optional line items, online approval, deposits and automatic follow-ups, per its quoting page. Head-to-head: Jobber vs. QuoteIQ.
Pricing
Core is $49 a month on month-to-month billing for 1 user; the advertised $29 is annual billing. Extra users are $29 each. Connect starts at $139 for 1 user, and Jobber's pricing page lists rich visuals, reviews and optional line items there, checked October 2026.
Where it fits
Small crews with straightforward scopes who want fast quotes, deposits and follow-ups.
Tradeoffs
Nothing I read is restoration-specific, and every extra user adds $29 a month.
6. Xactimate — Best for Carrier-Scoped Estimates
What it is
Xactimate from Verisk is the estimating tool carriers and adjusters know, with scoping, pricing data from 468 regions and Sketch AR. It builds estimates, not customer proposals; the product page doesn't mention proposals, contracts or e-signature.
Pricing
$350 a month or $2,690 a year for Xactimate Pro, per Verisk's product page, checked October 2026.
Where it fits
Any shop whose carrier or TPA work requires Xactimate line items. Pair it with a proposal tool.
Tradeoffs
It's a scoping tool, so you still need something for the branded proposal, signature and deposit.
7. Xcelerate — Best for Xactimate-Linked Job Files
What it is
Xcelerate is restoration job management and CRM software. It keeps estimates in the job record with photos and scope notes, has templates for water, fire, mold and storm jobs, and says Xactimate estimates can be integrated, per its estimate-to-invoice article. Its features page lists electronic signatures.
Pricing
Not published; the site routes you to a demo.
Where it fits
Restoration shops that want job files and the Xactimate link in one system.
Tradeoffs
The pages I read don't describe a customer-facing proposal builder, so ask for one in the demo.
8. DASH — Best for Documentation-Heavy Jobs
What it is
DASH from Cotality is restoration job management with photo and video documentation, custom workflows, and integrations with QuickBooks Online and Desktop, Matterport and DocuSketch.
Pricing
No price is shown; the DASH page offers a demo request and a sales phone line.
Where it fits
Larger or insurance-heavy shops that live in job documentation.
Tradeoffs
The page doesn't detail estimating, proposals or e-signature, and the price isn't public.
What Operators Say
Two more from QuoteIQ's app stores:
"works great. lovely, especially the customer having to sign to accept a quote among many other things. 5 stars." — Lloyd Reardon (Google Play review)
"Love this app so much, has given me the ability to weed out the not so serious customers by helping me quote remotely." — Henry Fulbright (App Store review)
Frequently Asked Questions
What is the best proposal software for restoration companies in 2026?
For most restoration shops that bill homeowners directly, I put QuoteIQ first: it starts at $29.99 a month, sends a branded proposal with photos, documents and reviews, and collects a signature on the customer's phone. I co-founded it, so weigh that. If your work is mostly carrier-driven, Xactimate still handles the scope, and Albi is the restoration-built platform worth a demo. Jobber and Housecall Pro work if you already run them for scheduling, but neither is restoration-specific. Compare standard monthly prices in the table above, then check the QuoteIQ pricing page and Albi's pricing page before you commit.
How much does restoration proposal software cost?
Published monthly prices here run from $29.99 for QuoteIQ Essentials to $350 for Xactimate Pro. Jobber Core is $49, Housecall Pro Basic is $79 (the proposal tool is listed on MAX at $329), and Albi charges $60 per field seat and $100 per office seat with a $6,000 annual minimum. JobNimbus, Xcelerate and DASH don't publish prices. Proposals on QuoteIQ cost 100 IQ Credits each on Essentials, Beginner and Pro and are included on Elite and Max. Extra seats and card processing fees come on top, so price your real crew size. I checked these in October 2026; confirm on Jobber's pricing page and Housecall Pro's pricing page.
What is the difference between an Xactimate estimate and a customer proposal?
An Xactimate estimate is the line-item scope and price a carrier or adjuster reviews, built from regional pricing data. A proposal is the customer-facing document: your company story, the priced scope in plain language, photos, terms and a signature line. Carrier work needs the first; the homeowner deciding whether to hire you needs the second. Many shops send both, depending on who is paying for the job, and keep the two documents separate so each reader sees what they need. Xactimate covers the first, and its product page doesn't mention proposals. Pair it with a proposal tool such as QuoteIQ, or see my guide for roofing proposals.
Can I send a restoration proposal and get it signed from my phone?
Yes, with most tools on this list. QuoteIQ sends estimates and proposals by text or email, and customers sign on their phone; e-signature is on every plan. Housecall Pro's proposal tool includes e-signature, Jobber quotes are approved online, and JobNimbus lists eSign on every plan. Phone signing lets you close at the property instead of waiting on an email thread. Deposits and options travel with the quote on QuoteIQ and Jobber, and Housecall Pro's tool supports Good, Better, Best options. Editing a QuoteIQ estimate after it goes out voids the signature request, so finalize the scope first. See JobNimbus's pricing page and Jobber's quoting page.
What should a restoration proposal include?
At minimum: the property address, a plain-language scope, the price (with options if you offer them), photos of the affected areas, your license and insurance documents, terms and a signature line. Photos do the most work because they show the homeowner exactly what you are charging to fix. Keep it to a page or two the homeowner can read on a phone. QuoteIQ's Proposal+ carries photos, documents and customer reviews, and contract attachments start on Beginner. Whether you also need a deposit or work authorization depends on your state and carrier agreements, so confirm that locally. For the sales side, see restoration sales pipeline software.
How big is the U.S. damage restoration industry?
IBISWorld puts U.S. damage restoration services at roughly $7.1 billion in revenue, with about 60,020 businesses in 2025, per its damage restoration industry report. That is a lot of shops competing for the same homeowners, and IBISWorld's figures describe the whole category, including large national contractors, so treat them as market context rather than a forecast for your territory. Price, scope clarity and trust are what a homeowner compares, and a clean, signed proposal speaks to the first two. Tools like Xcelerate and DASH aim at the job-file side of that work, while a proposal tool handles the customer-facing side.
How common are water damage claims, and what do they cost?
According to the Insurance Information Institute (Triple-I), water damage and freezing made up 22.6% of homeowners property damage claims in 2023, and about 1 in 60 insured homes had one. The average paid claim for water damage and freezing was $15,400 across 2019 to 2023, versus $88,170 for fire and lightning. Ranges that wide are why a proposal should show a clear scope and, where it makes sense, options. I'm quoting Triple-I's published figures as they appear on its page, and your own state and carrier mix will differ, so use them as context rather than a quote. See Triple-I's homeowners claims data and my water damage restoration software roundup.
How do I start a QuoteIQ trial?
Pick any plan and start the 14-day trial; a credit or debit card is required to start. The trial gives you full access to the plan you pick, and proposals carry no IQ Credit charge during it. Plans run from Essentials at $29.99 a month to Max at $699, and extra seats are $25 a month. Outside Elite and Max, proposals cost 100 IQ Credits each, so the trial is the time to send a few real ones. The trial converts to the paid plan unless you cancel before it ends, it's one trial per person, and QuoteIQ is month-to-month with no contract. If you'd rather see it first, grab a demo or compare plans on the QuoteIQ pricing page.
Bottom Line
If you want one tool that sends the branded proposal, takes the signature and the deposit, and runs the invoice at a flat monthly price, start with QuoteIQ and book a demo. Keep Xactimate for carrier scopes, and look hard at Albi if you want a restoration-built system and can meet its seat minimums. I co-founded QuoteIQ, so that's my bias on the table; every price above is linked so you can check it yourself.
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