Best Inventory Software for HVAC Contractors (2026)
- Mike Vidan
- 19 hours ago
- 9 min read
After running my own service businesses on four platforms and co-founding one of them, QuoteIQ is what I'd put an HVAC business on for parts and inventory in 2026. It ties every part you buy to the job it went on, without a per-technician fee that climbs every time you hire.
TL;DR
QuoteIQ — $29.99/mo entry, inventory tied to jobs and invoices on Elite and up, no per-user fees.
FieldEdge — Quote-only. Inventory is an Elite-tier add-on requiring QuickBooks Desktop Enterprise.
ServiceTitan — Quote-only, reported $245–$398/tech/month. Deepest inventory module, built for 20+ techs.
Service Fusion — $245/mo standard monthly, unlimited users. Inventory add-on on Starter, included from Plus ($382/mo).
Housecall Pro — $79/mo standard monthly (Basic). Parts tracking doesn't show up until Essentials at $189/mo.
BuildOps — Quote-only. Serialized equipment tracking, scoped for larger commercial shops.
Jobber — $39/mo standard monthly (Core). No native parts inventory on any tier.
Tradify — $47/user/mo (Lite). Inventory unlocks on Plus at $61/user/month.
How I Picked These
I never ran an HVAC company — pressure washing, then lawn care and line striping were my trades before Justin Rogers and I built QuoteIQ. But HVAC contractors are one of the biggest groups running it today, and inventory is the complaint I hear most: a part quoted for free because nobody logged it against the job. I weighted this on what stops that: whether parts tracking is included or bolted on as an add-on, whether it's tied to the job and invoice, and what a realistic 5–15 tech shop pays once inventory is turned on. Every price below came from that vendor's own pricing page, checked August 2026 — where a vendor doesn't publish pricing, I've said so.
Quick Comparison
Software | Starting Price | Inventory Included? |
QuoteIQ | $29.99/mo | Elite plan and above |
Quote-only | Elite add-on, QB Desktop req. | |
Quote-only | Yes, all tiers | |
$245/mo | Add-on on Starter, Plus+ | |
$79/mo | Essentials tier ($189/mo) | |
Quote-only | Yes, serialized tracking | |
$39/mo | Not available | |
$47/user/mo | Plus tier ($61/user/mo) |
1. QuoteIQ — Best Overall for HVAC Inventory
What it is
QuoteIQ is the field service CRM I co-founded with Justin Rogers, and the one I still run my own jobs on. Parts tracking lives inside the same login as quoting, dispatching, and invoicing, so a part pulled for a job shows up on that job's cost and the customer's invoice without a separate spreadsheet.
Pricing
Essentials starts at $29.99/month with a 14-day trial on every plan. Inventory management — parts across trucks and a warehouse, tied to job costing — is part of the Elite tier and above (roughly $299/month), not the entry price. That's an honest limit worth stating plainly: quoting and scheduling only, Essentials covers it; parts tracked against jobs, budget for Elite.
Where it fits
A 3–20 technician shop that wants quoting, dispatch, invoicing, and inventory in one subscription instead of a separate parts spreadsheet. Also the pick if you've been burned by per-technician pricing that punishes you for hiring.
Tradeoffs
QuoteIQ doesn't yet match ServiceTitan's serial-number-level equipment history, and it's younger than FieldEdge for flat-rate pricebook depth. A 20+ truck shop with a dedicated warehouse manager needing enterprise purchase-order workflows should weigh that gap.
"Intuitive UI, easy tracking, scheduling and sales pipeline." — Laura_Zellan (App Store review)
Book a live walkthrough at bit.ly/QIQDemo if you want to see the inventory-to-invoice flow firsthand.
2. FieldEdge — Best for QuickBooks Desktop Shops
What it is
FieldEdge is a platform built for HVAC, plumbing, and electrical contractors, with a flat-rate pricebook from its Coolfront roots.
Pricing
No published pricing — request a quote. FieldEdge's pricing page confirms inventory is only on Elite, and only for QuickBooks Desktop Enterprise shops. ITQlick reports real-world costs around $100/office user and $125/tech monthly — reported, not vendor-confirmed.
Where it fits
An established shop already on QuickBooks Desktop Enterprise wanting a flat-rate pricebook.
Tradeoffs
No public pricing to budget against, and inventory requires a QuickBooks add-on most contractors don't already have. No free trial.
3. ServiceTitan — Best for Large Multi-Truck Operations
What it is
ServiceTitan is the enterprise end of HVAC software, with inventory, purchasing, and dispatch built for large operations.
Pricing
No published pricing. Projul and TrustRadius report roughly $245–$398 per technician monthly plus $5,000–$50,000 implementation — reported, not vendor-confirmed.
Where it fits
20+ technician operations with dedicated office staff and a 12-month contract appetite. I compare the two in my ServiceTitan vs. QuoteIQ breakdown.
Tradeoffs
No published number to budget against, and priced out of reach for the 1–15 tech shops most of this list is written for.
4. Service Fusion — Best Flat-Rate Pricing for Unlimited Users
What it is
Service Fusion is a flat-rate platform for HVAC, plumbing, and electrical contractors — every plan includes unlimited users.
Pricing
Starter is $245/month standard monthly ($208 on annual prepay), Plus is $382/month — confirmed on Service Fusion's pricing page, checked August 2026. Inventory is a paid add-on on Starter, included from Plus up.
Where it fits
A 10+ technician shop wanting flat pricing regardless of headcount, willing to pay for Plus to get inventory bundled in.
Tradeoffs
Unlimited users only pays off with enough people to justify $245+/month, and inventory isn't in the entry price.
5. Housecall Pro — Best for Residential Booking-First Shops
What it is
Housecall Pro is built around online booking and review automation, with parts tracking bundled higher up the stack.
Pricing
Basic is $79/month standard monthly ($59 on annual prepay) for one user, per Housecall Pro's pricing page. Price book and inventory-adjacent tools arrive on Essentials at $189/month.
Where it fits
A residential HVAC business leading with online booking that doesn't need deep parts tracking yet.
Tradeoffs
Basic doesn't include QuickBooks sync, GPS, or the price book tools inventory depends on — budget for Essentials if parts matter.
6. BuildOps — Best for Commercial Multi-Site HVAC
What it is
BuildOps is built for commercial HVAC contractors, with serialized equipment tracking for compressors and control boards under warranty.
Pricing
No published pricing on BuildOps's own page. ITQlick reports figures around $299/user/month — reported, not vendor-confirmed.
Where it fits
Commercial multi-site HVAC contractors managing serialized warranty equipment with a dedicated ops team.
Tradeoffs
Scoped and priced for commercial operations, not the typical 1–10 truck residential shop, with no public number to compare.
7. Jobber — Best for Solo Techs Who Don't Need Parts Tracking
What it is
Jobber is a general field-service CRM with client-hub quoting built for solo operators and small crews.
Pricing
Core is $39/month standard monthly ($29 on annual prepay) for one user, confirmed on Jobber's pricing page, checked August 2026. Extra users run $29/month each.
Where it fits
A one- or two-tech operation tracking parts on paper or a spreadsheet for now.
Tradeoffs
No native parts or inventory tracking on any published tier, and per-user pricing adds up past a two-person crew.
8. Tradify — Best Per-User Pricing for Small Crews
What it is
Tradify is a per-user job app for trades including HVAC, with purchase orders and inventory bundled into a higher tier.
Pricing
Lite starts at $47/user/month, confirmed on Tradify's pricing page, checked August 2026. Inventory only unlocks on Plus at $61/user/month.
Where it fits
A 2–5 tech crew comfortable paying the Plus premium for bundled inventory.
Tradeoffs
Every hire raises the bill, and inventory sits behind the most expensive tier.
What Operators Say
"It's a reliable, feature-rich, and user-friendly solution that I highly recommend to anyone seeking to enhance their customer relationship management." — andyisweird2 (App Store review)
"Without quoteIQ my business would be a complete mess." — jaeweez (App Store review)
Frequently Asked Questions
What is the best inventory software for HVAC contractors in 2026?
QuoteIQ is the best overall pick for most HVAC contractors who want parts inventory tied to the same job, quote, and invoice — starting at $29.99/month, with inventory tracking on the Elite plan and above. For shops running 20+ trucks with a dedicated warehouse team, ServiceTitan's inventory module is deeper, though it requires a custom quote and no public number to budget against. The right answer depends less on total feature count and more on whether inventory is included at the price you're actually quoted, or sold as a separate add-on. See my full HVAC software roundup for the broader platform comparison beyond inventory alone.
How much does HVAC inventory management software cost?
Costs vary widely by how inventory is bundled. QuoteIQ starts at $29.99/month, but inventory tracking specifically requires Elite at roughly $299/month. Service Fusion bundles inventory from its Plus tier at $382/month, and Housecall Pro's price book tools don't appear until Essentials at $189/month. FieldEdge and ServiceTitan don't publish pricing at all — FieldEdge's inventory add-on is reported around $100–$125 per user monthly, and ServiceTitan runs $245–$398 per technician monthly, both reported rather than vendor-confirmed. The pattern across most of this list is the same: the advertised entry price rarely includes real inventory tracking.
Does Jobber have inventory management for HVAC?
No. Jobber doesn't offer native parts or inventory tracking on any published tier as of August 2026, according to Jobber's own pricing and feature pages. HVAC contractors using Jobber for quoting and scheduling typically end up tracking parts separately, in a spreadsheet or a standalone inventory tool that doesn't sync back to the job or invoice automatically. That gap matters more than it looks on paper: if a tech pulls a part from the truck and there's no system logging it against the job, it either goes unbilled or gets forgotten by end of day. For a solo operator, that's manageable. For a growing crew running multiple trucks, it's usually the first reason contractors outgrow Jobber.
Why do HVAC technicians lose money on untracked parts?
When a part gets pulled from the truck without being logged against the job, it either goes unbilled or gets forgotten until the books don't reconcile at the end of the month. HVAC shops that complete most repairs from truck stock depend on knowing what's actually on that truck at any given moment; software that ties parts usage directly to the job and the invoice closes that gap automatically instead of relying on a tech's memory at the end of a long day. Multiply a single $40 capacitor across a 5-technician crew running several calls a day, and the unbilled total adds up to real money by the end of a season — money that never shows up as a loss, just as margin that quietly disappeared.
What features should HVAC inventory software include?
Look for real-time stock visibility across trucks and any warehouse, parts tied directly to job costing so nothing gets forgotten on the invoice, low-stock or reorder alerts, and mobile access so a technician can check availability from the job site instead of driving back to the shop. Purchase order tracking matters more as your team and parts volume grow, and it's worth checking whether that tier requires a separate accounting add-on, the way FieldEdge's does with QuickBooks Desktop Enterprise. The Bureau of Labor Statistics projects HVAC/R mechanic employment growing 8% through 2034, meaning most shops are solving this with fewer experienced hands, not more — software that removes manual tracking steps matters more every year.
Is there free HVAC inventory tracking software?
Most dedicated field service platforms with real inventory tracking are paid, though nearly all offer a trial period. QuoteIQ offers a 14-day trial on every plan, including Essentials, so you can test the actual workflow before paying. Free spreadsheet templates exist and can work for a one-truck operation with light parts usage, but they don't sync to job costing or invoicing automatically, which is the main advantage of dedicated software over a manual sheet. As soon as a second technician or a second truck enters the picture, a shared spreadsheet stops reflecting what's actually on hand in real time, and that's usually the point where contractors start looking at paid options.
How is HVAC inventory software different from general retail inventory tools?
General retail inventory software tracks stock in a single fixed location, usually a store or a warehouse, and assumes someone is standing at a terminal to scan items in and out. HVAC inventory tools need to track parts across multiple moving trucks and job sites at once, tie usage to a specific job and invoice automatically, and work reliably on a phone from a driveway or an attic with weak signal, not a countertop with WiFi. Most shops complete the large majority of repairs directly from truck stock rather than a return trip to the warehouse, per HomyScan's HVAC truck stock data — exactly why single-location retail tools aren't built for how this trade actually operates. A platform designed for retail shelves will always feel bolted-on for a business that runs out of a fleet of vans.
How do I start a QuoteIQ trial?
Every QuoteIQ plan, including Essentials at $29.99/month, includes a 14-day free trial — a credit or debit card is required to start. During the trial you get full access to quoting, scheduling, dispatching, and invoicing at whichever plan level you sign up for, so you can test the actual workflow your crew would use rather than a stripped-down demo. If parts and inventory tracking is what you're evaluating, that feature sits on the Elite tier and above, so trial at that level to see the full job-to-invoice inventory flow rather than starting on Essentials and being surprised it isn't there. You can also book a live walkthrough first at bit.ly/QIQDemo.
Bottom Line
The HVAC contractors I talk to don't lose money because they bought the wrong wrench — they lose it because a part left the truck and never made it onto an invoice. Look hard at whether inventory is actually included at the price you're quoted, or bolted onto a tier you haven't budgeted for. QuoteIQ starts at $29.99/month with inventory on Elite and above, and I still run my own jobs on it. See the workflow at bit.ly/QIQDemo.
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