Best Capacity Planning Software for Landscaping (2026)
The best capacity planning software for landscaping companies shows you how many crew hours you can field against how many you have already sold, before you say yes to the next job. I co-founded QuoteIQ and run my own service businesses on it, so I rank it first, and here is the catch up front: QuoteIQ has no dedicated capacity-planning screen. What it gives you is a calendar, a 30-day look at scheduled visits, time tracking and job costing in the same system that sends the quote and the invoice, which is enough to run a capacity check yourself. If you want a purpose-built grid, Aspire and Float go deeper, and I say where below. I have not used the other seven tools. Their prices and feature claims come from their own pages, checked October 2026. If scheduling crews is your bigger problem right now, start with my crew scheduling roundup for landscaping companies.
TL;DR
QuoteIQ (#1): Quote, schedule, track time, cost the job and invoice in one system from $29.99 a month. You build the capacity view yourself, because there is no dedicated module.
Aspire (#2): The most developed capacity, pipeline and backlog thinking of the eight, aimed at mid-size and larger landscapers. No published price.
LMN (#3): Budgeted labor hours and job costing for landscapers, from $297 a month.
Float (#8): The cleanest crew-hours grid on the list, at $7 per scheduled person, but it is project scheduling software and not field service software.
SingleOps, Service Autopilot, Arborgold and Jobber: Solid scheduling, and none of them names capacity on the pages I read.
How I Picked These
I weighed four things in this order. First, can the tool show crew hours available against hours already booked? Second, can it show the work that is coming, such as recurring routes, backlog or pipeline? Third, was it built for field crews or borrowed from another industry? Fourth, is a standard monthly price published? Prices and feature claims for the seven competitors come from each vendor's own pricing and feature pages, checked October 2026. I use QuoteIQ and co-founded it, so it ranks first as my own position, and I have not used the other seven. Where a vendor's pages never mention capacity, I say so instead of assuming it exists. Where a page shows only annual rates, I flag it. This ranking is written for landscaping owners who start every spring with more work than hours and want to know how many jobs they can actually take.
Quick Comparison
Software | Starting Price | Best For |
$29.99/mo | Quote-to-invoice system, DIY capacity view | |
No published price | Capacity, pipeline and backlog forecasting | |
$297/mo | Budgeted labor hours and job costing | |
$220/mo | Landscapers with a tree care arm | |
$49/mo (annual rate) | Recurring lawn routes | |
$149/mo | Job costing and project scheduling | |
$49/mo | Small crews, simple calendar | |
$7 per scheduled person | Pure crew-hours grid |
1. QuoteIQ — Best Overall for Landscaping Capacity Planning
What it is
QuoteIQ is the quoting, scheduling, time tracking and invoicing system I use for my own businesses and co-founded. It has no capacity-planning module, so I would not call it a planning tool. What it has is the raw material. The calendar handles recurring and multi-day jobs on every plan, and the Jobs dashboard has a Visits Scheduled card that shows the next 30 days of visits with projected revenue. Time Tracker Pro records clock-ins, breaks and hours worked per job, and Job Costing uses those hours to show the profit on each job. The quote, the job and the invoice are the same record.
"I already know this is going to save me so much time and energy and streamline things for me." — Random Stranger (Google Play review)
Pricing
Essentials is $29.99 a month for one user, Beginner $99.99 for two, Pro $199.99 for four, Elite $299.99 for ten and Max $699.99 for twenty. Extra users are $25 a month on any plan, and there is a 14-day trial. The calendar and recurring jobs are on every plan, Job Costing starts at Pro on the pricing page, and Time Tracker Pro, route optimization, route density tools, GPS tracking and Pipelines start at Elite. Scheduling a whole crew at once is Max only. Everything is on the QuoteIQ pricing page.
Where it fits
It fits a landscaping owner running two to ten people who wants the capacity check to come from the same calendar the crews work from. Here is how I would build the check. Available hours are crew size times hours per day times workdays, less a weather buffer. Booked hours come from the Visits Scheduled card and the recurring routes on the calendar. Actual hours come from Time Tracker Pro, which feeds Job Costing so the next estimate uses real hours. Work you have not won yet sits in Pipelines, which carry probability-weighted deal values. Bigger operations should read my multi-crew landscaping software roundup before picking a plan.
Tradeoffs
There is no capacity screen, no budgeted-versus-scheduled hours grid, no weather buffer setting and no backlog report. You do that math yourself. The tools that make the math easier, including Time Tracker Pro, route density and Pipelines, start at Elite at $299.99, and scheduling a whole crew as one unit is Max only at $699.99. GPS tracking works from employees' phones while they are clocked in, so it is not vehicle telematics. If you need a forecast grid on day one, Aspire or Float will serve you better. You can see a QuoteIQ demo and judge the calendar for yourself.
2. Aspire — Best for Capacity, Pipeline and Backlog Forecasting
What it is
Aspire is business management software for landscape and field service companies, and its product page now lists it among ServiceTitan's products. The product page does not use the words capacity or forecast, but Aspire's blog does. Its post From Gut Feel to Forecast, dated February 13, 2026, defines capacity, pipeline and backlog and lays out a monthly grid for planning next year.
Pricing
Aspire publishes no pricing. It offers a free personalized demo, so the number comes after a sales call. Because no figure is published, I left it out of the comparison table.
Where it fits
This is the one I would look at first if capacity planning is the main job. Aspire's Spring Capacity Stress Test post, written for landscapers above $10 million, flags a branch when contracted hours exceed available labor by more than 15 percent and cites an 80 percent or higher utilization target. The earlier forecast post suggests a 10 to 15 percent buffer for spring and fall weather and a 20 to 30 percent cut to early-season capacity. Those numbers are Aspire's own rules of thumb, not industry standards.
Tradeoffs
Pricing sits behind a demo. The capacity guidance lives in blog posts, and I could not tell from the pages whether the grid is a built-in report or a method you build, so ask to see the exact screen. It is also written for larger operations than a two-crew shop needs.
3. LMN — Best for Budgeted Labor Hours
What it is
LMN by Granum organizes its plans around a company budget, material and labor calculators, scheduling and job costing. Its scheduling page lists daily scheduling and routing for crews and ties time tracking to payroll, and the FAQ says logged hours feed invoices and cost reports.
Pricing
On the LMN pricing page, Starter is $297 a month billed monthly with one office or crew-lead license, five crew licenses, one active budget, material and labor calculators, scheduling and route optimization. Professional is $648 a month with three office and fifteen crew licenses, real-time job costing, estimated versus actual hours and efficiency scores. Enterprise is by quote. The page mentions a one-time onboarding fee without an amount and lists no free trial.
Where it fits
It fits an owner who already thinks in budgeted labor hours. Professional's estimated versus actual hours is a useful check on whether crews are hitting the hours you sold, which is the back half of capacity planning.
Tradeoffs
The entry price is about ten times QuoteIQ's. Neither the pricing page nor the scheduling page names capacity or forecasting, so a forward-looking hours view is not documented. The onboarding fee amount is not published, and there is no trial to test it first.
4. SingleOps — Best for Landscapers with a Tree Care Arm
What it is
SingleOps is Granum's software for arborists and tree care. It is built for tree work first, so it suits a landscaping company with a tree division more than a pure maintenance crew. Its scheduling page describes route planning, role-based calendar views and rescheduling several jobs at once, and does not mention capacity.
Pricing
On the SingleOps pricing page, monthly billing is Essential $220, Plus $385 and Premier $550, and annual billing lowers those to $200, $350 and $500. Extra office users are $55, $115 and $150 depending on plan, and crew users are free. Flexible scheduling is on Essential, map-based scheduling and Google Calendar sync on Plus, and route optimization on Premier. No trial is listed.
Where it fits
Free crew users make it friendlier to a large field team with a small office. If tree removal, pruning or plant health care is a real share of your revenue, the scheduling is built around that work.
Tradeoffs
It is tree-care-first, and neither the scheduling page nor the pricing page names capacity or forecasting. Route optimization waits until Premier at $550, and office seats add up quickly.
5. Service Autopilot — Best for Recurring Lawn Routes
What it is
Service Autopilot is lawn and landscape software centered on recurring work. Its dispatch page says you can set recurring jobs weekly, bi-weekly or monthly, organize crew schedules around high-value jobs, and see crew locations and job progress at a glance.
Pricing
The Service Autopilot pricing page lists Startup at $49, Pro at $199 and Pro Plus at $499, with Elite by quote. It says all pricing is based on annual subscription rates and lists a sign-up fee without an amount, so I found no standard monthly price. The $49 in my table is the annual-plan rate. Pro lists multi-day job management, route optimization and a dispatch calendar. A Productivity Dashboard appears in the plan chart, but I could not confirm which plans include it.
Where it fits
It fits a route business where most revenue repeats every week or two and the main question is who runs which route on which day. Recurring jobs on a calendar are the part of capacity you can predict.
Tradeoffs
Pricing is annual-rate with an unstated sign-up fee. The dispatch page does not mention crew hours, forecasting or capacity, and I could not confirm what the Productivity Dashboard shows.
6. Arborgold — Best for Job Costing and Project Scheduling
What it is
Arborgold is software for lawn, landscape and tree care businesses. Its resource management page says crews can be set up ahead of time, describes a search for jobs that can be scheduled based on available resources, and lists reports comparing payroll time with productive time and estimated time with actual time.
Pricing
The Arborgold pricing page shows pay-as-you-go monthly rates of $149 for Starter, $343 for Professional and $573 for Enterprise, with annual rates of $129, $299 and $499. Drag-and-drop scheduling and route optimization are listed, job costing is on Professional and project scheduling is on Enterprise. The page also states a 12-month minimum and at least 60 days' notice to cancel. User counts, setup fee and trial are not published.
Where it fits
It fits design-build and installation work where projects run across several days and the labor budget matters. The payroll-versus-productive-time report speaks to the same question capacity planning does: how many of the hours you pay for are billable.
Tradeoffs
The pay-as-you-go label sits beside a 12-month minimum. Neither the resource page nor the pricing page uses the words capacity or forecast, and project scheduling is reserved for the $573 Enterprise plan.
7. Jobber — Best for Small Crews and Simple Calendars
What it is
Jobber is general field service software with its own lawn care page. Its schedule page says you can filter any calendar view to a single crew, assign a job to the whole crew in one action, and see availability and workload when you filter to a crew. A "Find a time" feature suggests openings based on team availability and drive times.
Pricing
On the Jobber pricing page, month-to-month Core is $49 for one user, Connect is $139 for one user or $199 for five, Grow is $199 for one user or $299 for five, and Plus is $499 for five users. Extra users are $29 a month and there is a 14-day trial. The $29 figure in the page title is Core billed annually, and the page defaults to annual prepaid pricing, so check the billing toggle. Grow adds automatic time tracking and Plus adds automated job costing.
Where it fits
It fits crews of one to five who need a clean calendar with recurring jobs and a crew filter. For a head-to-head on price and features, see my Jobber vs QuoteIQ comparison.
Tradeoffs
The schedule page does not say which plan includes each feature, and it never uses the word capacity. Cost climbs with every added user, and the time tracking and job costing you would use to check real hours sit on higher plans.
8. Float — Best Pure Crew-Hours Grid
What it is
Float is resource scheduling and capacity planning software for project teams, not field service software. Its support article on capacity defines capacity as working hours minus time off, holidays and existing allocations, and says the Schedule shows utilization, remaining capacity and overtime. The article covers project work and does not mention field service.
Pricing
On the Float pricing page, Starter is $7 and Pro is $12 per scheduled person per month, and Enterprise is "let's talk." The page offers a 30-day trial that defaults to Pro. It shows Monthly and Annual options without spelling out the difference, so confirm which rate applies before you buy. Only people added to the Schedule are billed, and guests are free. Time tracking is Pro and above.
Where it fits
It fits an owner who wants a clean hours grid for crew leads and office staff and keeps quoting and invoicing somewhere else. At the listed Starter rate, twelve scheduled people come to $84 a month.
Tradeoffs
Float does not quote, invoice, route or keep customer records, so it sits beside your field service tool, and you would need to keep job hours in sync between the two. It is not built for landscaping, and I found no landscaping-specific page from Float.
What Operators Say
The three reviews in this post come from QuoteIQ's general review pool. None is tagged as a landscaper, and none talks about capacity planning, so read them for what they say about time.
"This app will save me a lot of time now I just NEED BETTER EQUIPMENT." — JW King (Google Play review)
"It's a big time saver but inconvenient at times." — Joshua Saunders (Google Play review)
Equipment is a capacity limit too, so count machine hours next to crew hours when you build your check.
Frequently Asked Questions
What is the best capacity planning software for landscaping companies in 2026?
It depends on how deep you want the planning to go. For a purpose-built view of capacity, pipeline and backlog, Aspire and Float go furthest, but Aspire publishes no price and Float is not field service software. For an owner who wants quoting, scheduling, time tracking and invoicing in one system, I rank QuoteIQ first at $29.99 a month, with the caveat that you read capacity off the calendar and time tracking because there is no dedicated screen. LMN suits owners who plan around budgeted labor hours. For a team of two to ten, the calendar-based check in the QuoteIQ entry is usually enough. Ask any vendor to show you the exact capacity screen in a demo.
What is capacity planning for a landscaping business?
Capacity planning means comparing the labor hours you can field with the hours you have already sold, then deciding what to accept, delay or staff for. Aspire's blog frames it as three numbers: capacity, which is hours available, pipeline, which is work you might win, and backlog, which is work sold but not yet done. It matters because the work is seasonal: overbooking in May costs overtime, and underbooking in July costs idle hours. The Bureau of Labor Statistics reports 1,299,200 grounds maintenance jobs in 2025 and says some of the work is seasonal, mainly spring, summer and fall. IBISWorld counts about 556,000 US landscaping businesses in 2026.
How do you calculate crew capacity for landscaping?
Start with the hours a crew can work: people times hours per day times workdays in the period. Subtract time that never bills, such as drive time, load-out and weather days. Aspire's blog suggests a 10 to 15 percent buffer for spring and fall weather, which is Aspire's own rule of thumb. Three people working eight hours for five days is 120 hours, and a 15 percent buffer leaves 102 hours to sell that week. Compare that to the labor hours in your sold work, and do the same math for equipment, because a trailer or mower can cap output before labor does. My job costing roundup for landscaping companies covers tracking the real hours behind your estimates.
How much does landscaping capacity planning software cost?
Published monthly starting prices in this list run from $7 per scheduled person for Float to $297 for LMN Starter. QuoteIQ starts at $29.99 with one user and charges $25 for each extra user, and its time tracking and Pipelines start at Elite, $299.99. SingleOps starts at $220 on monthly billing, Arborgold at $149 with a 12-month minimum, Jobber at $49, and Service Autopilot lists $49 at its annual rate. Aspire publishes no price. Ask about onboarding too, because LMN and Service Autopilot list fees without amounts. Annual billing lowers several of these figures, so compare monthly rates with monthly rates, and remember that price only matters if the tool can show hours booked against hours available.
Can landscaping software forecast crew workload?
Some can show what is already scheduled, and a few go further. QuoteIQ's Jobs dashboard shows the next 30 days of scheduled visits with projected revenue, and Pipelines add probability-weighted deal values from Elite. Jobber's schedule page says filtering to a crew shows availability and workload. Aspire's blog lays out a capacity, pipeline and backlog forecast, and Float's support article says its Schedule shows utilization and remaining capacity. The LMN, SingleOps, Arborgold and Service Autopilot pages I read describe scheduling and job costing without naming forecasting. Ask each vendor whether the forecast is a built-in report or a method you assemble.
Is a spreadsheet enough for landscaping capacity planning?
For a crew of one to three, often yes, and it is the place to start if you have never planned hours at all. A sheet with crews down the side, weeks across the top and hours booked against hours available takes an evening to build and costs nothing. It breaks when the schedule changes daily, because someone has to re-key every reschedule. That is the argument for pulling booked hours from the calendar you already dispatch from, like the one in my recurring job scheduling roundup for lawn care. Whichever you use, set a warning line. Aspire's stress test flags a branch when contracted hours run more than 15 percent over available labor.
How much weather buffer should a landscaping company plan for?
Aspire's capacity blog suggests holding back 10 to 15 percent for spring and fall weather and cutting early-season capacity by 20 to 30 percent. Those are Aspire's own rules of thumb with no outside source behind them, so treat them as a starting point and replace them with your own rain-day history after a season. Weather is also not the only drag, so list drive time, load-out and breakdowns as separate lines, since they eat hours in a normal week too. In QuoteIQ, Time Tracker Pro on Elite and Max records the real hours per job, which gives you the numbers to adjust the buffer. In Float, the Schedule already subtracts time off and holidays.
Do landscaping capacity planning tools have a free trial?
Some do. QuoteIQ has a 14-day trial, and a credit or debit card is required to start. Jobber has a 14-day trial, and Float has a 30-day trial that defaults to Pro. The LMN, SingleOps and Arborgold pages I read list no trial, Service Autopilot's pricing page states none, and Aspire offers a free personalized demo instead. Trials are short next to a landscaping season, so start one when you can load at least two weeks of real jobs and routes. Use the trial for one real test: enter next month's booked jobs and see whether you can read hours booked against hours available without opening a spreadsheet. Write down the one screen you need, and ask to see it.
Bottom Line
If you need a purpose-built capacity grid today, start with Aspire's demo or Float's trial. If you want quoting, scheduling, time tracking, job costing and invoicing in one place from $29.99 a month, and you are willing to build the capacity check from the calendar, start with QuoteIQ. I use it and co-founded it, so that is my position, and I have told you where it is thinner than the tools above it. You can book a QuoteIQ demo and ask to see how your own crews would look on the calendar.
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