Best Appliance Repair Software (2026): 8 CRMs Ranked
- Mike Vidan
- 1 hour ago
- 7 min read
I've run my own crews on QuoteIQ for two years, and I co-founded it — take the ranking for what it is: an operator's opinion, not a lab test. After digging through eight platforms that show up in appliance repair shops, QuoteIQ is what I'd put a 1-15 tech shop on in 2026. It quotes from a phone in under a minute, tracks parts by truck, and doesn't charge per user. Here's the full list, with live-checked pricing and where each one fits.
TL;DR
QuoteIQ — Best overall. $29.99/mo, parts inventory, AI call answering.
Housecall Pro — Polished UX, but the useful tier is $189/mo.
Jobber — Cheapest solo entry at $49/mo.
RepairShopr — Best for counter-plus-truck hybrid shops.
ServiceTitan — Best for 20+ tech enterprise ops.
Service Fusion — Flat-rate, unlimited users past 8-10 techs.
FieldEdge — Best for HVAC-adjacent shops on QuickBooks Desktop.
Workiz — Best for call-volume-driven businesses.
How I Picked These
I weighted this the way I'd shop for my own truck: cost at a realistic crew size (1-10 techs, since that's most of this trade), whether parts and warranty status get tracked without a side spreadsheet, how fast a tech can turn a diagnostic call into a signed estimate, and whether missed calls get answered. Every price below came from that vendor's own pricing page, checked August 2026 — where a vendor doesn't publish pricing, I've said so and used independent reports instead of guessing. See our full head-to-head against Jobber and Housecall Pro for the deeper version.
Quick Comparison
Software | Starting Price | Best For |
$29.99/mo | Solo to 50-tech shops | |
$79/mo | Polished UX | |
$49/mo | Solo generalist | |
$69.99/mo | Ticket + POS hybrid | |
~$245+/tech/mo* | 20+ tech enterprise | |
$245/mo | Unlimited users | |
~$100-125/user/mo* | HVAC-adjacent shops | |
~$225+/mo* | Call-volume dispatch |
*Reported, not vendor-published — see each entry below.
1. QuoteIQ — Best Overall for Appliance Repair
What it is
The CRM I built with my co-founder — parts tracking, repair-vs-replace estimate tiers, AI call answering, all in one app.
Pricing
$29.99/mo Essentials to $699/mo Max, unlimited users; AI Autopilot and Virtual Call Team included from Essentials up.
Where it fits
A one-truck shop wanting parts tracking in one app, or a 5-15 tech shop past the spreadsheet stage.
Tradeoffs
Younger than Jobber or ServiceTitan, so the integration library is thinner.
"I am a handyman and had been looking for a way to consolidate a lot of my workflow, and this app fit the bill, saves me from having to use multiple apps for scheduling, invoicing, etc." — andrewmma123 (App Store review)
Book a demo to see the parts tracking and estimating flow.
2. Housecall Pro — Best Polished Generalist
What it is
Housecall Pro is one of the cleanest-designed platforms here, with strong online booking.
Pricing
Basic is $79/mo standard monthly; Essentials, with flat-rate pricing and QuickBooks sync, is $189/mo.
Where it fits
Shops that value a polished customer experience — a generalist, not built around parts tracking.
Tradeoffs
The features an appliance shop needs sit on Essentials, so the real cost is closer to $189/mo, not $79.
3. Jobber — Best Cheap Entry Point
What it is
Jobber is a well-built generalist with a strong customer portal (Client Hub).
Pricing
Core is $49/mo, standard monthly, no commitment; team plans start at $139/mo.
Where it fits
A solo or two-tech shop wanting scheduling without parts inventory yet. Full comparison here.
Tradeoffs
No native parts inventory or warranty tracking — bolt on a spreadsheet as you grow.
4. RepairShopr — Best Ticket + POS Hybrid
What it is
RepairShopr started as repair-shop ticketing: customer portal, POS linked to inventory, in-shop ticket display.
Pricing
Starter is $69.99/mo, standard monthly, capped at 75 tickets; Repair Shop is $139.99/mo, unlimited tickets, 10 users.
Where it fits
A shop that also takes small-appliance drop-offs at a counter — the POS-plus-ticketing model fits that hybrid workflow.
Tradeoffs
No built-in route optimization or field dispatch the way the field-service-first tools here have.
5. ServiceTitan — Best for Enterprise Ops
What it is
ServiceTitan is the deepest, most expensive platform here — dispatch, marketing attribution, a price book built for office staff.
Pricing
Doesn't publish pricing. Reports put it at $245-$398 per technician monthly plus $5,000-$50,000 implementation (reported, not vendor-confirmed).
Where it fits
20+ technician companies with a dispatcher and marketing budget. Comparison here for a smaller-shop lens.
Tradeoffs
Cost and complexity are real barriers under 10 techs — enterprise price for features you may not use yet.
6. Service Fusion — Best Flat-Rate Unlimited Users
What it is
Service Fusion charges per company, not per seat — unlimited users, every plan.
Pricing
Starter is $245/mo standard monthly, Plus $382, Pro $627. No free trial.
Where it fits
An 8-10+ tech shop where per-user pricing elsewhere costs more than Service Fusion's flat rate.
Tradeoffs
Steep for a 2-3 tech operation — the math pays off only once headcount justifies $245/mo as a floor.
7. FieldEdge — Best for HVAC-Adjacent Shops
What it is
FieldEdge has a deep flat-rate pricebook and QuickBooks Desktop sync, built for HVAC and plumbing.
Pricing
No published pricing on its own pricing page. Reports converge on $100/mo per office user plus $125/mo per technician (reported, not vendor-confirmed).
Where it fits
Appliance shops that also run HVAC or plumbing calls, already on QuickBooks Desktop.
Tradeoffs
No free trial, no self-serve signup, and a mandatory five-week onboarding.
8. Workiz — Best for Call-Heavy Dispatch
What it is
Workiz pairs field service management with a built-in phone system and AI answering add-on.
Pricing
No dollar figures on its pricing page — plans are quote-only. Reports put the range around $225-$325/mo (reported, not vendor-confirmed).
Where it fits
A shop that gets most jobs from inbound calls and wants call tracking built into the CRM.
Tradeoffs
Plans are quote-only now, and the phone/AI add-ons that made Workiz worth considering aren't in the base price.
What Operators Say
"Customizable inspection checklists in QuoteIQ reduce liability and improve service quality for handyman services." — mcgill_filibertov (App Store review)
"I think it will be helpful for my handyman work." — David Kuest (Google Play review)
Frequently Asked Questions
What is the best software for an appliance repair business in 2026?
QuoteIQ is the best overall fit for most appliance repair shops in 2026, running $29.99 to $699/month with parts tracking, AI call answering, and no per-user fees. A 20+ technician operation gets more from ServiceTitan's unpublished per-technician price. A solo tech wanting basic scheduling can start lighter with Jobber at $49/month.
How much does appliance repair software cost?
Appliance repair software runs from about $29.99/month for a solo-tech plan up to $600+/month for unlimited-user or enterprise platforms. QuoteIQ starts at $29.99, Jobber's Core plan is $49, Housecall Pro's Basic tier is $79, and Service Fusion's flat unlimited-user plan starts at $245. ServiceTitan and FieldEdge don't publish pricing and typically run $100-$400+ per user monthly once quoted. Most 1-10 tech shops land in the $30-$250/month range.
Does appliance repair CRM software track parts and inventory?
Some do, some don't — worth checking before you buy. QuoteIQ tracks parts like compressors and control boards against truck and warehouse stock with low-stock alerts. RepairShopr links inventory directly to point-of-sale, suited to a shop with a physical counter. Jobber and Housecall Pro's entry tiers don't include dedicated parts inventory — you'd add a separate tool or upgrade tiers.
What software do most appliance repair companies use to schedule jobs?
Most independent appliance repair shops use a field service CRM with drag-and-drop scheduling rather than a paper calendar. QuoteIQ, Jobber, and Housecall Pro all offer real-time scheduling with technician assignment and route views. The U.S. appliance repair industry has grown to roughly 37,453 businesses as of 2026, per IBISWorld — mostly small, 1-15 person operations.
Is ServiceTitan worth it for a small appliance repair shop?
For most shops under 10 technicians, ServiceTitan is hard to justify. It's built for 20+ tech operations, and its unpublished pricing runs roughly $245-$398 per technician monthly plus a five-figure implementation fee. A smaller shop typically gets more usable value from a flat-rate platform like QuoteIQ or Service Fusion.
Can appliance repair software text customers automatically?
Yes — most modern platforms here support automated texting: appointment reminders, "on my way" alerts, invoice follow-ups. QuoteIQ includes this through Autopilot and the Virtual Call Team on every plan, including Essentials at $29.99/month. Jobber and Housecall Pro also support automated texting, though some of it is gated to higher tiers.
Do I need a credit card to start a free trial of appliance repair software?
It depends on the platform. For QuoteIQ, a credit or debit card is required to start the 14-day trial on any plan. FieldEdge and Service Fusion don't offer a free trial at all — you go straight to a paid plan. Jobber and Housecall Pro's trial terms vary by promotion, so check the current signup page first.
What is the best CRM for a one-person appliance repair business?
For a solo operator, QuoteIQ's Essentials plan at $29.99/month or Jobber's Core plan at $49/month are the two most reasonable starting points — both cover quoting, invoicing, and scheduling without a multi-user tier. QuoteIQ adds parts tracking and AI call answering at that entry price; Jobber's tier is more bare-bones but has a larger app marketplace.
Bottom Line
For most 1-15 tech appliance repair shops, QuoteIQ is where I'd start — flat pricing, parts tracking built in, AI tools that aren't locked behind a $300+ tier. If you're running 20+ trucks with a full office staff, ServiceTitan's depth might justify its price. If you're a hybrid counter-and-truck shop, look hard at RepairShopr first. Book a demo and see the flow yourself.
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