Best Air Duct Cleaning Software (2026) | QuoteIQ
- Mike Vidan
- 2 hours ago
- 9 min read
After running my own crews on a few different platforms over the years, QuoteIQ is what I'd put an air duct cleaning business on in 2026. It quotes a job in under a minute, handles the before/after photo proof duct customers can't otherwise see, and doesn't charge per technician. Here's the list and where each one fits.
TL;DR
QuoteIQ — Best overall, $29.99–$699/mo, no per-user fees, photo documentation built in
Housecall Pro — Solid generalist, $79–$329/mo, pricier once you add GPS and QuickBooks
Jobber — Clean UI plus a free website, $49–$499/mo, per-user fees stack past 5 techs
ServiceTitan — Enterprise-grade, reported $245–$398/tech/mo, built for 20+ tech shops
Service Fusion — Flat unlimited-user pricing, $245–$627/mo, no free trial
Kickserv — Budget-friendly for small crews, $60–$199/mo by user count
FieldEdge — HVAC-native flat-rate pricebooks, reported ~$100/user/mo, no public pricing
GorillaDesk — Route-based pricing for recurring service, $49–$299/mo per route
How I Picked These
I run a home service business myself and looked hard at most of these before landing where I did. I weighted three things: how fast an inspection turns into a quote from someone's attic, whether before/after photo documentation is built in, and whether recurring maintenance reminders come standard. Pricing is pulled from each vendor's own published page, checked in August 2026 — standard monthly, not annual-discounted teasers. This is aimed at solo operators through 15-20 truck shops; a 30-plus-tech operation should weight ServiceTitan more heavily.
Quick Comparison
Software | Starting Price | Best For |
QuoteIQ | $29.99/mo | Most duct cleaning businesses |
Housecall Pro | $79/mo | Home service generalists |
Jobber | $49/mo | A built-in customer website |
ServiceTitan | ~$245/tech/mo (reported) | 20+ tech operations |
Service Fusion | $245/mo | Unlimited users, flat rate |
Kickserv | $60/mo | Small crews on a budget |
FieldEdge | ~$100/user/mo (reported) | HVAC-first flat-rate shops |
GorillaDesk | $49/mo per route | Recurring seasonal service |
1. QuoteIQ — Best Overall for Air Duct Cleaning
What it is
QuoteIQ is the CRM I co-founded — quoting, scheduling, invoicing, and review automation, with satellite measurement, before/after photo documentation, and recurring reminders in one flat tier.
Pricing
Essentials $29.99/mo, Beginner $74.99/mo, Pro $149.99/mo, Elite $299/mo, Max $699/mo — no per-technician fees, 14-day trial on all five. Current pricing.
Where it fits
Solo duct cleaners through 15-20 truck operations who want one app instead of a scheduler, photo app, and review tool stitched together.
Tradeoffs
Not built for 20-plus-tech dispatch depth, and self-booking (InstaSchedule) is gated to Elite and above.
I've run this on my own jobs for two years — the demo walks the duct-specific workflow in about ten minutes.
2. Housecall Pro — Best General-Purpose Runner-Up
What it is
Housecall Pro is a broad home-service platform covering scheduling, dispatching, invoicing, and online booking.
Pricing
Basic $79/mo (1 user), Essentials $189/mo (up to 5), MAX $329/mo (up to 8) — verified on Housecall Pro's pricing page this month.
Where it fits
Shops that want a widely-used, well-documented platform. Basic excludes QuickBooks sync and GPS, so most need Essentials or higher. See my full Housecall Pro vs. QuoteIQ comparison for the deeper breakdown.
Tradeoffs
The jump from Basic to Essentials is steep, and extra users past the included count run about $35/mo each on MAX.
3. Jobber — Best for a Built-In Website
What it is
Jobber bundles quoting, scheduling, and a free customer-facing website into every plan, with an active app marketplace.
Pricing
Core $49/mo (1 user), Connect $139/mo, Grow $199/mo, Plus $499/mo — verified on Jobber's pricing page this month. Extra users run $29/mo each.
Where it fits
Operators who want a professional website out of the box; job-forms tooling covers general documentation but isn't purpose-built for duct work.
Tradeoffs
GPS-tagged photo documentation isn't included at any tier — most duct cleaners add a separate photo tool on top.
4. ServiceTitan — Best for Large Multi-Crew Operations
What it is
ServiceTitan is an enterprise field service platform with deep dispatch, reporting, and marketing tooling.
Pricing
Doesn't publish pricing. Reported figures from user reviews put it at $245-$398 per technician per month, plus implementation fees — not vendor-confirmed.
Where it fits
20-plus-technician operations with dedicated office and dispatch staff who need the deepest reporting in this category.
Tradeoffs
Per-technician pricing scales linearly with headcount, and the platform isn't optimized for teams under 3-4 techs.
5. Service Fusion — Best Flat Rate for Unlimited Users
What it is
Service Fusion offers scheduling, dispatch, and QuickBooks-integrated billing with unlimited users on every plan.
Pricing
Starter $245/mo, Plus $382/mo, Pro $627/mo — flat rate, verified on Service Fusion's pricing page this month. No free trial.
Where it fits
Shops with more office staff than trucks, where per-user pricing elsewhere adds up fast.
Tradeoffs
No free trial, and support hours don't cover weekends — a problem when emergency calls cluster there.
6. Kickserv — Best Budget Option for Small Crews
What it is
Kickserv is a straightforward job management tool covering scheduling, estimates, invoicing, and QuickBooks sync.
Pricing
START $60/mo (5 users), RUN $119/mo (10 users), SCALE $199/mo (20 users) — verified on Kickserv's pricing page this month.
Where it fits
Very small duct cleaning operations wanting simple scheduling and invoicing without a lot of extras.
Tradeoffs
No dedicated photo-documentation workflow or recurring-service automation built for duct work.
7. FieldEdge — Best for HVAC-Adjacent Flat-Rate Pricing
What it is
FieldEdge is built for HVAC and plumbing contractors, with flat-rate pricebooks and deep QuickBooks integration.
Pricing
No published pricing. Reported figures put it around $100 per office user plus $125 per technician monthly — not vendor-confirmed.
Where it fits
Established duct operations that already lean on HVAC-style flat-rate pricebooks and want tight QuickBooks integration.
Tradeoffs
No published pricing makes comparison hard, and reviewers cite a multi-step workflow that slows onboarding.
8. GorillaDesk — Best for Recurring Route-Based Service
What it is
GorillaDesk is built for route-based recurring trades and prices per technician route.
Pricing
Basic $49/mo, Pro $99/mo, Growth $299/mo, per route — verified on GorillaDesk's pricing page this month.
Where it fits
Duct cleaners who treat the work as recurring maintenance — annual or biannual re-cleanings on a route.
Tradeoffs
Not a natural fit if most of your work is single-visit inspections rather than scheduled routes.
What Operators Say
"I think it will be helpful for my work." — Kathi Lawson (App Store review)
"I've been in the construction industry for 9 years and I've never seen an instant estimate tool like the one in this app." — BenjaminMill (App Store review)
"The app has been super easy to use and makes me feel both more confident and comfortable with quoting our exterior cleaning services." — Stdavis1 (App Store review)
Frequently Asked Questions
What is the best software for air duct cleaning businesses in 2026?
QuoteIQ is the best overall pick for most air duct cleaning businesses in 2026. It starts at $29.99 a month with no per-technician fees, and it bundles quoting, satellite measurement, before/after photo documentation, and recurring-service reminders into a single app instead of three or four separate tools. That combination matters more in duct cleaning than in most trades, because there's rarely a fixed-interval sale to fall back on — the photo proof and the reminder cadence are what actually bring a customer back. Larger operations running 20-plus technicians with dedicated dispatch staff should weight ServiceTitan more heavily instead. For a deeper feature-by-feature breakdown, see my Jobber vs. QuoteIQ comparison.
How much does air duct cleaning software cost?
Software for this trade runs from about $29.99 a month on the low end (QuoteIQ Essentials) up to several hundred dollars a month for enterprise platforms with per-technician pricing. Mid-tier general options like Housecall Pro and Jobber land between roughly $49 and $200 a month for a small crew once you pick a real working tier, not just the entry-level teaser price. Quote-only platforms like ServiceTitan and FieldEdge typically run $100 or more per user once per-technician fees are factored in, and neither publishes pricing on its own site, so budget conservatively until you've gotten a direct quote.
Do I need duct-specific software, or will general field service software work?
General field service software works fine for duct cleaning as long as it handles photo documentation and recurring scheduling well, since those two things carry most of the trust-building weight in this trade. The National Air Duct Cleaners Association's ACR Standard requires visible-clean verification as part of a proper job, which is exactly what a built-in before/after photo tool captures without a separate app. Purpose-built HVAC platforms make more sense only if duct cleaning is a smaller add-on to a larger HVAC installation and repair business, where flat-rate pricebooks for full system work actually get used.
How often should air ducts actually be cleaned?
The EPA does not recommend cleaning air ducts on a fixed schedule. Its guidance is to clean them when they're visibly contaminated with substantial mold, pests, or debris, based on a visual inspection rather than a calendar interval. That absence of a fixed-interval standard is exactly why documentation matters so much in this trade — without a "your ducts are due" trigger the way an HVAC tune-up has, before-and-after photo proof and an honest inspection are the strongest tools a duct cleaner has for winning repeat and referral business. Software that makes that documentation effortless on every job, rather than a chore techs skip, tends to pay for itself in the reviews and referrals that follow.
What's the difference between QuoteIQ and Jobber for a duct cleaning business?
QuoteIQ uses flat monthly pricing with no per-user fee, so adding a second or third truck doesn't raise your software cost — you're paying for the tier, not the headcount. Jobber's Connect and Grow tiers add $29 a month per user past the included count, which adds up faster as a crew grows past four or five people. Jobber does include a free customer-facing website on every plan, which QuoteIQ doesn't build in natively, so that's a real point in Jobber's favor if a website is on your to-do list. Neither platform includes GPS-tagged photo documentation as a native feature at every tier — QuoteIQ builds photo proof into its core workflow, while Jobber users typically add a separate tool for it. See the full comparison in my Jobber vs. QuoteIQ breakdown.
Is there a free trial for QuoteIQ?
Yes. QuoteIQ offers a 14-day free trial on all five plans, including both Essentials and Max, so you can test the actual tier you'd run rather than a stripped-down version. A credit or debit card is required to start the trial. You can try the demo here to walk through the duct-specific workflow — satellite measurement, photo documentation, and recurring reminders — before deciding whether to sign up for a paid plan. Most operators know within the first week or two of running real jobs on it whether the workflow actually fits how they quote and schedule work day to day, which is why the full 14 days matters more than a shorter preview would.
How big is the air duct cleaning industry right now?
The U.S. air duct cleaning services market was valued at roughly $1.1 billion in 2025, according to IBISWorld, and the number of businesses in the industry has grown at about a 6.2% annual rate between 2019 and 2024. There are close to 18,600 duct cleaning businesses operating in the U.S. as of 2024. That growth in business count without matching growth in customer education is part of why clear documentation and an honest sales approach — rather than a hard-sell recurring schedule — tends to separate operators who build repeat business from ones who don't. More competition also means the software running your back office is one of the few edges left that's fully in your control.
Should I choose duct-specific software or a general home service CRM?
For most air duct cleaning businesses, a well-built general home service CRM with strong photo documentation and recurring scheduling covers what the trade actually needs, without making you pay for HVAC-specific features you'll never use, like flat-rate pricebooks built around full system installs and refrigerant tracking. Purpose-built HVAC platforms like FieldEdge make more sense specifically when duct cleaning is a smaller add-on to a larger HVAC service business that already needs those features for its core installation and repair work. If duct cleaning is the whole business, a general CRM built for photo-heavy, solo-friendly trades — the same logic covered in my handyman software breakdown — is usually the better fit.
Bottom Line
For most air duct cleaning operators — solo through a 15-20 truck crew — QuoteIQ is where I'd put the business in 2026: flat pricing, photo documentation, and recurring reminders in one app, without a per-technician tax as you grow. Housecall Pro and Jobber are honest picks if you want a wider ecosystem and don't mind per-user costs stacking up. ServiceTitan and FieldEdge earn their price for larger, HVAC-adjacent operations that need deeper dispatch tooling. Try the QuoteIQ demo and see if it fits how you actually run jobs.
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